Administrative Support Manager

Placements24; Queenstown (MD); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Pension plan

Annual leave

Job summary

Placements24 is seeking an experienced Administrative Support Manager to lead the administrative function at our Queenstown, Eastern Cape office. The role focuses on streamlining operations, guiding a team, and ensuring smooth daily activities across departments.

The ideal candidate brings strong leadership, exceptional organization, and a proactive approach to implementing efficient administrative systems in a manufacturing environment.

Qualifications

• Experience in an Administrative Support Manager, Office Manager, or similar leadership role.
• Ability to lead and motivate a team.
• Strong organizational, time-management and problem-solving skills.
• Proficiency with Microsoft Office Suite and administrative software.
• Excellent written and verbal communication.
• Ability to design and implement efficient administrative systems.
• Discretion and professionalism with sensitive information.
• Experience in manufacturing is a plus.
• Based in or willing to relocate to Queenstown, Eastern Cape.

Responsibilities

• Lead and manage the administrative support team with guidance and feedback.
• Oversee daily office operations for efficiency and cost-effectiveness.
• Develop and enforce administrative policies and procedures.
• Manage office budgets and procurement of supplies and equipment.
• Coordinate meetings, events and travel for senior management.
• Maintain company records and databases accurately.
• Act as liaison between departments and external stakeholders.
• Oversee facilities management and vendor relationships.
• Improve administrative processes and employee support.

Skills

Leadership

Staff management

Organizational skills

Communication

Tools

Microsoft Office

Job description

About the Role

Our client, a growing manufacturing firm in Queenstown, Eastern Cape, is seeking an experienced and highly organized Administrative Support Manager to oversee and streamline all administrative functions. This critical role ensures the efficient operation of the office and provides essential support to various departments. You will be responsible for managing a team of administrative staff, developing efficient workflows, and ensuring the smooth running of daily operations. The ideal candidate possesses strong leadership qualities, exceptional organizational skills, and a comprehensive understanding of administrative best practices. This is an excellent opportunity for a motivated professional to make a significant impact in a key role within a reputable company. The position requires a full-time commitment to the Queenstown, Eastern Cape office.

Key Responsibilities

• Lead and manage the administrative support team, providing guidance and performance feedback.
• Oversee daily office operations, ensuring efficiency and cost-effectiveness.
• Develop, implement, and maintain administrative policies and procedures.
• Manage office budgets, including procurement of supplies and equipment.
• Coordinate and schedule meetings, events, and travel arrangements for senior management.
• Ensure the accurate maintenance of company records and databases.
• Act as a liaison between departments and external stakeholders.
• Oversee the management of office facilities and vendor relationships.
• Implement strategies to improve administrative processes and employee support.

Requirements

• Proven experience in an Administrative Support Manager, Office Manager, or similar leadership role.
• Demonstrated experience in leading and motivating a team.
• Excellent organizational, time-management, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant administrative software.
• Strong written and verbal communication skills.
• Ability to develop and implement efficient administrative systems.
• High level of discretion and professionalism in handling sensitive information.
• Experience in the manufacturing sector is a plus.
• Must be based in or willing to relocate to Queenstown, Eastern Cape.

Benefits

• Competitive salary and benefits package.
• Opportunity to lead and shape administrative functions.
• Contribution to medical aid.
• Pension fund participation.
• Annual leave and other statutory benefits.
• A stable and professional work environment.
• Potential for career advancement within the organization.