Administrative Support Lead – Clerical

State-of-Missour; Fordland (MO); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid holidays

Paid leave and sick leave

Job summary

The Missouri Department of Corrections is seeking a second-level Administrative Support Clerk to perform clerical, printing, and mail-related tasks in support of a work unit. Responsibilities include typing, proofreading, filing, data entry, and coordination of travel and meetings.

Qualified candidates will have 2+ years in an Administrative Support Clerk role (OSA) or 3+ years in office support, plus a high school diploma or GED.

Qualifications

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR
• Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency
• Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year

Responsibilities

• Types and edits a variety of material, which may contain technical or specialized terminology; reviews documents for accuracy and completeness; serves as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms; directs individuals to proper destination; receives and distributes messages; and schedules and/or arranges appointments
• Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports or other documents for approval and/or signature
• Establishes and maintains filing systems; prepares records for storage and/or archiving; maintains office equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment
• Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts; performs math calculations in the completion of forms and records; assists with the arrangement of travel and accommodations and in the coordination of meeting logistics
• Processes and distributes mail according to established procedures; prepares material for mailing utilizing automated equipment when applicable; performs data entry and develops routine spreadsheets and databases; compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures; operates and maintains standard office equipment
• Serves as a lead worker providing guidance, direction and training to other clerical employees; reviews work for accuracy, timeliness and compliance with instructions and procedures
• Receives general supervision from a designated administrative supervisor, carries out assigned responsibilities independently within established guidelines; performs other related work as assigned

Skills

Administrative support

Reception duties

Filing and records management

Data entry and basic math

Education

High school diploma or GED

Job description

The Missouri Department of Corrections is seeking a second-level Administrative Support Clerk to perform clerical, printing, and mail-related tasks in support of a work unit. Responsibilities include typing, proofreading, filing, data entry, and coordination of travel and meetings.

Qualified candidates will have 2+ years in an Administrative Support Clerk role (OSA) or 3+ years in office support, plus a high school diploma or GED.