Administrative Support (Intermediate/Senior Administrative Assistant)

Penn State University; University Park (TX); On-site; USD 38,000 - 61,000; Full time

Job summary

Penn State University is seeking an administrator for the Strickler Office of International Programs, responsible for office operations and budget management. The role requires strong communication and organizational skills, as well as proficiency in university systems. This is a 9.5-month position with a salary range of $38,300 to $61,000 based on experience.

Qualifications

• Minimum High School Diploma and two years of related experience.
• Experience in higher education administration highly valued.
• Proficiency in Office 365, SAP Concur, and other university systems required or preferred.

Responsibilities

• Provide administrative and records support for various programs.
• Manage budgets, process payments, and assist with payroll forms.
• Coordinate travel arrangements and support marketing activities.

Skills

Administrative principles

Confidentiality

Office Operations

Communication

Budget Management

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

Office 365

SAP Concur

Simba

Job description

APPLICATION INSTRUCTIONS:

+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1...) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...).

+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...).

+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application).

JOB DESCRIPTION AND POSITION REQUIREMENTS:

This position provides administrative and records support for the Strickler Office of International Programs and the Center for Global Business Studies in the Smeal College of Business. Responsibilities include reception, office operations, budget maintenance, and assisting with international program records and reports.

The role involves applying knowledge of administrative principles, maintaining confidentiality, working under supervision, and supporting diverse stakeholders.

SAMPLE WORK ACTIVITIES:

• Greet visitors, provide information, respond to communications.
• Schedule meetings and appointments, manage calendars.
• Assist with office operations, inventory, and supplies.
• Compile reports on international programs and student records.
• Coordinate travel arrangements and ensure compliance.
• Manage budgets, process payments, and assist with payroll forms.
• Support marketing, update web pages, and create promotional materials.
• Assist with student research assistant payments and placements.

Education and Experience:

Minimum requirements are a High School Diploma and two years of related experience; an Associate's degree or higher is preferred. Experience in higher education administration is highly valued. Proficiency in Office 365, SAP Concur, Simba, and other university systems is required or preferred.

This is a 9.5-month HR-105 position, working mid-August through May, with summer off except for limited responsibilities. Work schedule is Monday-Friday, 8 am to 5 pm, with some remote work possible.

Application review begins January 6, 2025, and remains open until filled.

Salary range: $38,300 - $61,000. For more info on salary structure, visit https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and....

Additional information on campus security, equal opportunity employment, and policies is available via provided links.