Senior Administrative Assistant, Optum Workers' Comp - Remote

Davita Inc.; Eden Prairie (MN); Remote; USD 10,000 - 60,000; Full time

Job summary

A leading organization is seeking a Senior Administrative Assistant to support executive leaders remotely. The role involves managing schedules, organizing meetings, and handling sensitive information, making it crucial for the smooth operation of the business operations.

Benefits

Comprehensive benefits package

Flexible remote working

401k contribution

Qualifications

• 3+ years as an administrative assistant or related role.
• Experience supporting multiple leaders.
• Ability to manage sensitive information.

Responsibilities

• Manage executives' emails, calendars, and appointments.
• Prepare meeting agendas and minute-taking.
• Organize digital files and handle travel arrangements.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Critical Thinking

Tools

MS Office

Concur

MS Teams

Visio

Job description

Senior Administrative Assistant, Optum Workers' Comp - Remote

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.

The Senior Administrative Assistant will support the Business Division CEO and other Executive Leaders with various tasks and assignments, ensuring the smooth operation of the business. This role is remote-based and requires a highly organized and proactive individual.

You'll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges.

Primary Responsibilities:

• Manage and prioritize emails, calendars, and appointments for executives to ensure efficient time management
• Coordinate virtual meetings, including scheduling, sending out invites, and ensuring all necessary technical setups are in place
• Prepare and distribute meeting agendas, take minutes during meetings, and follow up on action items
• Handle confidential and sensitive information with the utmost discretion
• Organize and maintain digital files and documents, ensuring they are easily accessible to the team
• Assist with travel arrangements, including booking flights, accommodations, and preparing itineraries for executives
• Coordinate on-site meetings including conference room reservations, employee badge access, visitor registration, and meeting supplies
• Manage expense reporting for executives (Concur)
• Conduct research and compile data for various reports and presentations as requested by leadership
• Liaise with internal and external stakeholders on behalf of executives to facilitate communication and coordination
• Provide general administrative support, such as drafting and proofreading correspondence, creating spreadsheets, and managing databases
• Ensure compliance with company policies and procedures in all administrative activities
• Support special projects and initiatives as directed by the CEO and executive leaders
• Stay updated on industry trends and best practices to continually improve administrative processes

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 3+ years of experience as an administrative assistant or related administrative role
• Experience supporting multiple leaders in a position that requires a detailed and organized approach
• Experience communicating professionally with varying levels of individuals, via written email correspondence, in-person, and phone communications
• Experience working independently and remotely, with little supervision
• Experience managing sensitive information with discretion and confidentiality
• Experience with project management and coordination
• Experience utilizing problem-solving skills and critical thinking skills
• Experience managing multiple priorities and meeting deadlines
• Intermediate proficiency in office software (e.g., MS Office) and the ability to learn new software quickly

Preferred Qualifications:

• Experience in the property and casualty and/or workers' compensation industry
• Experience utilizing Concur to process expense reports
• Experience with Amex Global Business Travel (GBT)
• Experience with MS Teams
• Experience creating org charts using Visio
• Experience coordinating on/off-boarding activities & requests
• Experience as a senior level administrative assistant

*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy

The hourly range for this role is $19.86 to $38.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives.

Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Helping all candidates find great careers is our goal. The information you provide here is secure and confidential.

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