Administrative Assistant III

Evangelical Lutheran Church in America; Chicago (IL); Remote; USD 50,000 - 65,000; Full time

Job summary

A leading religious institution in Chicago seeks an Administrative Assistant III who can handle complex administrative duties with professionalism and discretion. This full-time remote position is aimed at supporting the Vision Team by managing various administrative processes and ensuring organized departmental functions. Candidates should possess strong communication and organizational skills, alongside experience in administrative roles.

Benefits

Health premiums

Life insurance

403b plan with employer contribution

Paid time off

Holidays

Flexible working hours

Qualifications

• 3+ years of administrative experience.
• Strong communication skills and ability to maintain confidentiality.
• Familiarity with ELCA's organizational structure.

Responsibilities

• Process expense reports and invoices; manage contracts and grants.
• Coordinate schedules, meetings, and events.
• Prepare and distribute emails, reports, and communications.

Skills

Communication

Organizational Skills

Adaptability

Detail Orientation

Tools

Microsoft Office

Workday

Job description

Join to apply for the Administrative Assistant III role at Evangelical Lutheran Church in America

About the ELCA
The Evangelical Lutheran Church in America (ELCA) is one of the largest Christian denominations in the United States, with nearly 3.3 million members in more than 8,900 worshiping communities across the 50 states, Caribbean, and U.S. Virgin Islands. With a vision to live in a world experiencing the difference God’s grace and love in Christ makes for all people and creation, the ELCA strives to be a welcoming, thriving, and connected church that introduces people to Jesus so they can discover community, justice, and love.

Description
The Lutheran Center (national office) is located in Chicago, Illinois. A staff of 400, under the leadership of the Presiding Bishop, serve as administrators, advisors, conveners, partners, and resource people for the ELCA and its ministries. Staff lead the work of national, domestic, and global ministries and programs including Lutheran Disaster Response, ELCA World Hunger, Service & Justice, Christian Community and Leadership, and Innovation. We are also home to five of our separately incorporated ministries: The Mission Investment Fund of the ELCA, Women of the ELCA, Lutheran Men in Mission, the ELCA Foundation, and the ELCA Federal Credit Union.

The position is responsible for performing complex administrative duties for the Vision Team. It involves handling highly confidential matters, requiring professionalism and sound judgment in communication with colleagues and external partners. This is a full-time, term-contract (through January 31, 2031, with possibility of renewal), exempt, remote position.

Candidates must reside within the fifty United States or D.C., be authorized to work in the U.S., and complete employment verification upon hire.

Responsibilities

1. Process expense reports, invoices, contract payments, and reimbursements; knowledge of Workday.
2. Create monthly budget reports and contribute to budgeting discussions.
3. Manage contracts and grants, initiate payments, and maintain related portals.
4. Coordinate schedules, meetings, and events for the Vision Team.
5. Record meeting minutes for key meetings and events.
6. Arrange travel for team members and meetings.
7. Serve as liaison to organizational departments.
8. Prepare and distribute emails, reports, and communications.
9. Support evaluation of ministries and assist with special projects.
10. Perform other duties as assigned.

Requirements

• Initiative, adaptability, and quick learning ability.
• 3+ years of administrative experience, proficiency in Microsoft Office, familiarity with Workday.
• Strong communication skills.
• Ability to maintain confidentiality, exercise tact, and collaborate effectively.
• Excellent organizational skills, attention to detail, ability to manage multiple projects.
• Familiarity with ELCA and its organizational structure.
• Commitment to diversity, equity, inclusion, and anti-racism.
• Alignment with ELCA’s mission, vision, and values.

Physical & Travel Requirements

Regular talking, hearing, computer use; sitting for long periods; occasional lifting up to 15 pounds; reasonable accommodations available. Travel as needed, with valid driver’s license required.

Salary & Benefits

Salary commensurate with experience. Benefits include health premiums, FSA, HSA with employer contribution, life insurance, 403b plan with employer contribution, paid time off, and holidays. Benefits start on your first day.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Religious Institutions

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