SENIOR ADMINISTRATIVE ASSISTANT

RIVERSIDE MEDICAL CENTER; Kankakee (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking a Senior Administrative Assistant to support the Administration Department. This role entails comprehensive administrative support, including calendar management and project assistance, requiring proficiency in presentation design and advanced Excel skills. Ideal candidates will possess strong organizational capabilities and communication skills, with a preferred background in healthcare settings.

Qualifications

• 3-5 years of experience as an Administrative Assistant, preferably in healthcare.
• Advanced proficiency in Word and Excel with experience in data analysis.
• Professional demeanor with strong interpersonal skills.

Responsibilities

• Manage executive calendars and organize meetings.
• Create professional presentations and analyze complex spreadsheets.
• Assist in departmental projects and maintain office organization.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Attention to detail

Education

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Excel

Microsoft PowerPoint

Canva

Job description

Description

Position Summary:

The Senior Administrative Assistant will be responsible for a wide range of administrative and project-related tasks, ensuring the efficient and effective operation of the Administration Department and providing comprehensive support to the Vice Presidents. This position demands a high level of professionalism, discretion, and the ability to anticipate the needs of leadership.

Responsibilities:

Calendar & Staffing Management

· Manage executive calendars.

· Organize and facilitate in-person and virtual meetings, including scheduling, logistics, note-taking, preparing presentations, agendas and materials for meetings.

· Track and manage employee timekeeping records and assist with payroll processing and time off requests.

Presentation Design & Development:

· Create visually appealing and professional presentations using software such as PowerPoint, Canva, or other design tools using branding guidelines.

· Research and incorporate data, charts, and graphics effectively into presentations.

Excel Spreadsheet Management & Analysis:

· Create, maintain, and analyze complex spreadsheets in Microsoft Excel.

· Utilize advanced Excel functions (e.g., formulas, pivot tables, charts, data validation) to track data, generate reports, and support decision-making.

· Ensure data accuracy and integrity within spreadsheets.

· Develop and maintain data tracking systems and dashboards.

Office Organization & Management:

· Maintain organized and efficient office systems, including electronic and physical files.

· Manage office supplies and equipment, ensuring adequate stock and functionality.

· Handle incoming and outgoing correspondence (mail, email, phone calls) with professionalism and efficiency.

Strategic Administrative Support:

· Assist leadership with the planning and execution of departmental projects and initiatives.

· Prepare reports, memos, and other documents.

· Coordinate travel arrangements and process expense reports.

Communication & Interpersonal Skills:

· Communicate effectively and professionally with internal and external stakeholders.

· Maintain a high level of confidentiality, discretion and decorum.

· Provide excellent customer service and support to patients, staff and visitors.

· Act as a point of contact for the Administration Department.

Requirements

Required:

· Associate’s Degree (Bachelor’s Degree preferred)

· Minimum of 3-5 years of experience as an Administrative Assistant, preferably within a healthcare setting.

· Proficiency in presentation design software (e.g., PowerPoint, Canva). Work samples may be requested.

· Advanced proficiency in Microsoft Word and Excel, including experience with complex formulas, pivot tables, and data analysis.

· Exceptional organizational and time management skills with a strong attention to detail.

· Strong problem-solving and critical thinking skills.

· Excellent written and verbal communication skills.

· Professional demeanor and strong interpersonal skills.

Preferred:

· Microsoft Certification

· Bachelor’s Degree