Executive Assistant

Mercer University; Illinois; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Comprehensive health insurance

Tuition waivers

Paid vacation and sick leave

Technology discounts

Job summary

Mercer University’s Provost’s Office is seeking an Executive Assistant to provide direct administrative support to the Vice Provosts on the Macon, Georgia campus. The role covers coordinating office functions, managing communications, and planning university events with a strong emphasis on confidentiality.

Responsibilities include budget reconciliation assistance, scheduling coordination for committees, and support for high-level administration.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Proficiency with MS Word, Excel, PowerPoint, Publisher, and Acrobat PDF maker.
• Ability to learn various enterprise systems (e.g., Workday).

Responsibilities

• Provide direct administrative support to the Vice Provosts.
• Coordinate administrative functions of the office.
• First line of communication for calls and inquiries.
• Plan and coordinate university functions, projects, websites, and assessments.
• Maintain confidentiality in handling sensitive information.
• Support Provost and Vice Provosts with high-level administrative tasks.
• Supervise a part-time student worker.

Skills

Typing speed

Interpersonal communication

Discretion/confidentiality

MS Word

MS Excel

PowerPoint

Publisher

Acrobat PDF maker

Education

Bachelor’s degree

Tools

Workday

Job description

Job Title:

Executive Assistant

Department:

Provost’s Office

College/Division:

General University

Primary Job Posting Location:

Macon, GA 31207

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:

Mercer University’s Office of the Provost is searching for an Executive Assistant on the Macon, Georgia campus.

Responsibilities :

The Executive Assistant is responsible for providing direct administrative support to the Vice Provosts. Additionally, this position is responsible for coordinating administrative functions of the office; is the first line of communication for incoming calls and inquiries; and providing coordination and planning assistance for university functions, projects, websites, and assessment measures headed by the Office of the Provost. A high degree of confidentiality is required.

Duties include, but are not limited to:

• Assist in the reconciliation of budgets related to the Provost’s Office
• Assist with coordination and implementation of many highly visible University functions and events
• Coordinate schedules and record minutes for numerous University committees
• Coordinate monthly reconciliation of purchasing card statements
• Maintain electronic filing system
• Coordinate complex schedules and calendars
• Manage incoming phone calls
• Manage highly sensitive correspondence and documentation
• Oversee day-to-day operations and management of the Godsey Administration Building, 3rd floor
• Provide direct administrative support to the Provost as needed
• Provide high-level administrative support to the Vice Provosts
• Supervises part-time student worker

Qualifications :

A bachelor’s degree from an accredited college/university and one year of prior administrative support experience are required. In lieu of education, equivalent directly relevant experience will be considered. Candidates must be able to use MS Word, Excel, PowerPoint, Publisher, and Acrobat PDF maker. Additionally, candidates must possess the ability to learn various enterprise systems (i.e. Workday).

Knowledge/Skills/Abilities:

• Ability to type quickly and with good accuracy to prepare correspondence, reports, and other items efficiently.
• Proficiency in Microsoft Word and Excel to support individuals.
• Working knowledge of PowerPoint and Publisher to support presentations, graphic design, and website maintenance.
• Good interpersonal communication skills to interact with high-level administrative officers both inside and outside of Mercer University.
• Ability to maintain discreteness and confidentiality to ensure appropriate handling of sensitive and confidential matters.

Background Check Contingencies:

• Criminal History
• Credit Check

Document Attachments:

• Resume
• Cover letter
• List of three professional references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in‑person collaboration. Accordingly, our employees are expected to serve in‑person as it fosters real‑time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions , tuition waivers , paid vacation and sick leave , technology discounts, schedules that allow for work-life balance, and so much more!

At Mercer University, a Bear is more than a mascot: it’s a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you’re seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.

For more information, please visit: https://hr.mercer.edu/prospective-employees/

Scheduled Weekly Hours:

37.5

Job Family:

Staff Clerical Non-exempt

EEO Statement:

EEO/Veteran/Disability