Administrative Supervisor

UPMC; Pittsburgh (Allegheny County); On-site; USD 52,000 - 76,000; Full time

Job summary

UPMC St. Margaret is seeking an Administrative Supervisor to join our Telecommunications team. This role offers a Monday through Friday daylight schedule with occasional weekend coverage as needed.

You will supervise administrative staff, plan conferences, develop reports, and support executives with data and presentations to drive departmental efficiency. Qualifications include a high school diploma, 5+ years in progressive administrative support, and strong MS Office skills.

Qualifications

• High school diploma or equivalent is required.
• Experience providing administrative support in a professional setting.
• Ability to perform advanced MS Office functions and data handling.

Responsibilities

• Performs all responsibilities of an Administrative Assistant Sr.
• Plans conferences for department and department head; drafts and sends minutes and events.
• Develops reports for executive or department leadership.
• Analyzes complex information requests and identifies trends.
• Supports presentations and other department/supervisor work; drafts content.
• Reviews procedures to increase efficiency and organizational effectiveness.
• Directs work of two or more staff and provides administrative support.
• Assist in recruiting, hiring, and training of employees.
• Evaluate performance of employees and contribute to personnel decisions.

Skills

Advanced MS Office

Data analysis

Team leadership

Scheduling/calendar mgmt

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Database software

Job description

Join our team as an Administrative Supervisor!

UPMC St. Margaret is looking for an Administrative Supervisor to join our Telecommunications team! Enjoy a Monday through Friday daylight schedule with weekend coverage as needed. Interested? Apply today to hear more!

Responsibilities:

• Performs all responsibilities of an Administrative Assistant Sr
• Plans conferences for department and department head- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• Develops reports for executive or department
• Analyzes complex information requests and determines complex trends
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Under general direction directs the work of two or more employees and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Has authority to hire or fire employees or whose suggestions and recommendations as to hiring, firing, advancement, promotion or other change of status of other employees are given particular weight.
• Assists in recruiting, hiring, and training of employees
• Responsible for evaluating the performance of employees
• High school diploma or equivalent
• 5 years experience in an increasingly responsible administrative support role
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
• Ability to use applicable MS Suite products
• Advanced knowledge of business processes and procedures
• Working knowledge of accounting and financial principles and functions
• Ability to analyze data
• Ability to use discretion and independent judgmentLicensure, Certifications, and Clearances:
• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran