Admin Assistant - Associate

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); On-site; USD 22,000 - 30,000; Full time

Job summary

UPMC Magee Gastroenterology is seeking a full-time Administrative Assistant to support physicians, APPs, and patients in a fast-paced outpatient setting.

Ideal candidates are highly organized, enjoy multitasking, and thrive in a collaborative environment where they can make an impact daily.

Qualifications

• High School diploma or equivalent.
• Up to one year of administrative experience preferred.
• Working knowledge of MS Office applications (Word, Excel, Outlook, PowerPoint).
• Knowledge of business processes and procedures.
• Ability to use basic reasoning skills.

Responsibilities

• Provide general administrative support to a department or group of professionals.
• Order office supplies and maintain office equipment.
• Help supervisor and department prepare presentations (i.e., edits, prints, basic formatting).
• Process routine correspondence and route it per established procedures.
• Perform routine clerical tasks such as copying, sorting, filing, and typing.
• Assist in researching, drafting, and/or abstracting routine reports.
• Answer, screen, and route incoming calls and messages.
• Maintain supervisor's calendar and schedule meetings.
• Greet, screen, and direct visitors to appropriate staff.

Skills

Highly organized

Multitasking

Team collaboration

Education

High school diploma or equivalent

Tools

MS Office

Job description

Join our dynamic Gastroenterology clinic at UPMC Magee!

We're seeking a full-time Administrative Assistant to support physicians, APPs, and patients in a fast-paced outpatient setting.

This is an excellent opportunity for someone who is highly organized, enjoys multitasking, and thrives in a collaborative environment where they can make an impact every day.

Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.
Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

High School diploma or equivalent. Up to one year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. Ability to use applicable MS Suite productsKnowledge of business processes and procedures. Ability to use basic reasoning skills
Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran