Admin Assistant - Associate

UPMC; Pittsburgh (Allegheny County); On-site; USD 32,000 - 52,000; Part time

Job summary

UPMC Mercy in Pittsburgh is seeking a Casual Admin Assistant to support Cardiac Admin under direct supervision. The role provides general administrative support for a department or group of professionals.

The position involves ordering office supplies, assisting with presentations, handling routine correspondence, clerical tasks, researching and compiling basic reports, answering calls, and maintaining the supervisor's calendar and visitor flow.

Responsibilities

• Provides general administrative support to a department under direct supervision.
• Orders office supplies and maintains office equipment.
• Assists in preparing presentations (edits, prints, basic formatting).
• Manages routine correspondence and distributes items per procedures.
• Performs clerical tasks: copying, filing, and typing; maintains office files.
• Maintains supervisor calendar and schedules meetings and events.
• Greets and directs visitors to staff.

Job description

UPMC Mercy is hiring a Casual Admin Assistant to support Cardiac Admin!

Purpose:

Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.