Administrative Supervisor

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Job summary

UPMC St. Margaret is seeking an Administrative Supervisor to lead the Telecommunications team in a daylight, Monday–Friday role with occasional weekend coverage as needed.

This position supports the department head by drafting minutes, organizing meetings, and preparing correspondence for executive level needs. The role supervises two or more staff, develops reports, analyzes complex information requests, and helps enhance administrative procedures for efficiency.

Qualifications

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.

Responsibilities

• Performs all responsibilities of an Administrative Assistant Sr.
• Plans conferences for department and department head—Develops and sends correspondence on behalf of department and department head.
• Develops reports for executive or department.
• Analyzes complex information requests and determines complex trends.
• Provides input to presentations and other department/supervisor work.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Under general direction directs the work of two or more employees and provides administrative support of a complex and technical nature to single or multiple department or division.
• Has authority to hire or fire employees or whose suggestions and recommendations as to hiring, firing, advancement, promotion or other change of status of other employees are given particular weight.
• Assists in recruiting, hiring, and training of employees
• Responsible for evaluating the performance of employees

Skills

Data analysis

Independent judgment

Office administration

Education

High school diploma

Tools

MS Office

Job description

Join our team as an Administrative Supervisor!

UPMC St. Margaret is looking for an Administrative Supervisor to join our Telecommunications team! Enjoy a Monday through Friday daylight schedule with weekend coverage as needed.

Responsibilities

• Performs all responsibilities of an Administrative Assistant Sr
• Plans conferences for department and department head- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• Develops reports for executive or department
• Analyzes complex information requests and determines complex trends
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Under general direction directs the work of two or more employees and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Has authority to hire or fire employees or whose suggestions and recommendations as to hiring, firing, advancement, promotion or other change of status of other employees are given particular weight.
• Assists in recruiting, hiring, and training of employees
• Responsible for evaluating the performance of employees

Qualifications

• High school diploma or equivalent
• 5 years experience in an increasingly responsible administrative support role
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
• Ability to use applicable MS Suite products
• Advanced knowledge of business processes and procedures
• Working knowledge of accounting and financial principles and functions
• Ability to analyze data
• Ability to use discretion and independent judgment

Licensure, Certifications, and Clearances

• Act 34

Equal Opportunity Employer

UPMC is an Equal Opportunity Employer/Disability/Veteran