Admin Assistant - Senior

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

UPMC University of Pittsburgh Physicians is seeking a Full-Time Admin Assistant - Senior to support Pediatric Neurosurgery. Hours are Monday–Friday, daylight hours with no evenings, weekends, holidays, or on-call obligations. Location: 4401 Penn Avenue, Pittsburgh.

Under general direction, this role provides varied administrative support to the department, drafts correspondence, and plans conferences. The Senior role may supervise related tasks and maintain calendars, budgets, and travel

Qualifications

• Experience providing administrative support in a professional department.
• Ability to draft correspondence and prepare meeting materials.
• Familiarity with scheduling, budgeting records, and travel arrangements.

Responsibilities

• Provides input to presentations and department or supervisor work.
• Develops and sends correspondence on behalf of the department head.
• Plans conferences for the department and head.
• Provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar and coordinates meetings and logistics.
• Maintains accounting and budgetary records and expense reports.
• May arrange travel for staff.
• Develops reports for executives or the department.
• Analyzes complex information requests and identifies trends.
• Reviews procedures to improve efficiency and effectiveness.

Skills

Administrative support

Calendar management

Budgeting

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

UPMC University of Pittsburgh Physicians hiring a Full-Time Admin Assistant - Senior to help support Pediatric Neurosurgery.

Hours: Monday through Friday, daylight hours. No evenings, weekends, holidays, or on call required!

Location: 4401 Penn Avenue, Pittsburgh

Purpose

Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.

• May also perform all responsibilities of an Administrative Assistant - Intermediate:

  - Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

  - Maintains various accounting and budgetary records (i.e., completes expense reports).

  - May make travel arrangements.

• Develops reports for executive or department.
• Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.