Admin Assistant - Senior

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Job summary

UPMC University of Pittsburgh Physicians is hiring a Full-Time Admin Assistant - Senior to help support Pediatric Neurosurgery. Hours are Monday through Friday, daylight hours with no evenings, weekends, holidays, or on call.

Location: 4401 Penn Avenue, Pittsburgh. Under general direction, provides varied administrative support to a department or division, drafts correspondence and meeting materials, plans conferences, and maintains calendars.

Qualifications

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.

Responsibilities

• Provides input to presentations and other department/supervisor work; drafts material based on initial ideas.
• Develops and sends correspondence on behalf of department and department head; drafts and sends meeting minutes and events.
• Plans conferences for department and department head.
• Provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar; schedules meetings and coordinates venues and catering; supports meetings flow.
• Maintains various accounting and budgetary records; completes expense reports; may arrange travel.
• Develops reports for executive or department.
• Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Skills

Administrative support

Data analysis

Discretion & judgment

MS Office proficiency

Budget/Accounting knowledge

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Access

Job description

UPMC University of Pittsburgh Physicians ishiring a Full-Time Admin Assistant - Senior to help support Pediatric Neurosurgery.

Hours: Monday through Friday, daylight hours. No evenings, weekends, holidays, or on call required!

Location: 4401 Penn Avenue, Pittsburgh

Purpose:
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.

• May also perform all responsibilities of an Administrative Assistant - Intermediate:

  - Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

  - Maintains various accounting and budgetary records (i.e., completes expense reports).

  - May make travel arrangements.

• Develops reports for executive or department.
• Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.
  Licensure, Certifications, and Clearances:
  
• Act 31 Child Abuse Reporting with renewal
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran