Supervisor, Scheduling Services Contact Center

UPMC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 75,000; Full time

Job summary

A healthcare institution is looking for a Supervisor for Scheduling Services in Pittsburgh to ensure a world-class patient experience. The Supervisor will manage the contact center team, focusing on service excellence while supervising, coaching, and developing staff. Applicants should have significant customer service experience, leadership skills, and strong communication abilities. The role requires a high school diploma and is preferred for candidates with a bachelor’s degree. This is a full-time position with responsibilities spanning the management of team performance and the patient experience.

Qualifications

• 3-5 years of experience in a customer service environment.
• 2 years in a leadership or coaching capacity.
• Ability to provide service excellence.

Responsibilities

• Provide a patient-centric experience in all interactions.
• Supervise and develop team members effectively.
• Conduct regular team meetings and communicate updates.

Skills

Customer Service Experience

Leadership Skills

Analytical Ability

Interpersonal Skills

Communication Skills

Education

High School Graduate

Bachelor's Degree Preferred

Tools

MS Office

Kronos

Job description

Join to apply for the Supervisor, Scheduling Services Contact Center role at UPMC.

UPMC University of Pittsburgh Physicians is hiring a Full‑Time Supervisor to help support Scheduling Services.

Hours: Monday‑Friday, daylight hours
Location: UPMC Quantum One Building

Purpose

Under the general direction of the Manager, Scheduling Services, the Supervisor, Scheduling Services will ensure a World‑Class, patient‑centric experience of Service Excellence through every interaction with UPMC Scheduling Services. This patient‑centric experience will align with not only the Scheduling Services Mission & Vision but with the UPMC Core Values, creating an Industry‑Leading patient experience during each and every interaction. The Supervisor, Scheduling Services will act as a leader, mentor, and role model at all times, while supporting the Scheduling Specialists and staff members within the Scheduling Center. The Supervisor, Scheduling Services will facilitate the team achievement of quality, production, and customer satisfaction goals, effectively monitoring call queues and volumes to ensure the team’s success. The Supervisor, Scheduling Services will provide coaching and career development to their staff while adhering to UPMC Values and Culture of Service Excellence.

Responsibilities

• Provide a World Class patient experience, focusing on Service Excellence and one contact resolution with each and every patient interaction. Assist with the management of contact center volume including inbound calls, outreach calls, written communication, and online interactions.
• Allocate resources to ensure achievement of all performance standards, including analysis of available reports to identify root cause of potential or existing problems.
• Supervise, coach, and develop team members, including preparation of employee performance evaluations and participate in merit increase process. Participate in interviewing, hiring, and training of staff, as well as providing oversight for employee timecards and Kronos.
• Perform random audits of staff to assure performance and quality. Provide timely feedback / coaching to staff to ensure continuous improvement.
• Conduct team meetings on a regular cadence and provide information to team members in a timely manner. Communicate with all managers, supervisors and team leaders.
• Maintain a positive work environment through employee recognition and interaction.
• Establish effective workflow to maximize automated systems, facilitate communication and enable teamwork between departments. Provide support to other departments as requested during periods of backlogs.
• Assist in the resolution of inquiries, providing expert interpretation and support.
• Support opportunities within the team, such as coaching, training, and issue escalation, determining root cause and ensuring continuous improvement and lessons learned.
• Assist in the development, implementation, execution and refinement of policies and procedures as well as establishing performance measures.
• Interface with customers via telephone, written correspondence and/or in person to answer inquiries, resolve concerns and ensure customer satisfaction.
• Maintain employee and patient confidentiality.
• Assist Information Services in the development and implementation of system enhancements impacting UPMC Scheduling Services.

Qualifications

• High School Graduate with 3‑5 years’ experience in a Customer Service Environment.
• Bachelor's Degree Preferred.
• 3 years of professional experience, with 2 years of experience in a leadership and/or coaching capacity.
• Service Excellence as a way of thinking and the attitude that is portrayed.
• Ability to help others embrace the spirit of service.
• Leadership skills to manage and motivate team members to provide a high level of service excellence.
• Proven success in finding innovative solutions to enhance the patient experience.
• Excellent organizational, interpersonal and communication skills, both written and oral.
• Strong analytical ability. Competent in MS Office and PC skills required.
• Complete and thorough understanding of 'Excellence in Service' requirements.

Licensure, Certifications, and Clearances

• Act 34

Equal Opportunity Employer

UPMC is an Equal Opportunity Employer/Disability/Veteran.