Administrative Assistant - Intermediate | Outpatient Rehabilitation

UPMC International; Washington (Washington County); On-site; USD 23,000 - 33,000; Full time

Job summary

UPMC Washington Outpatient Rehabilitation is seeking an Administrative Assistant - Intermediate to join the Wellness Center team. This full-time weekday role offers shifts at 6:30 a.m.–3:00 p.m., 8:00 a.m.–4:30 p.m., or 9:00 a.m.–5:30 p.m., with no weekends or major holidays required.

Under general supervision, you will support daily operations, manage calendars, arrange travel, process expense reports, and prepare reports.

Qualifications

• Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities

• Provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains accounting and budget records (expense reports).
• Collects, compiles, and analyzes moderately complex data; drafts reports and summaries.
• Performs routine clerical functions: filing, typing, organizing office files and records.
• Schedules meetings and maintains supervisor's calendar; coordinates venues and catering as needed.
• Assists with presentations and content editing.
• Composes routine and unique correspondence on behalf of the department head.

Job description

Join our UPMC Washington Outpatient Rehabilitation team at the Wellness Center as an Administrative Assistant - Intermediate. We’re looking for an organized, dependable, and friendly professional to support the daily operations of our rehabilitation team. This is a full-time weekday position, with scheduling options of 6:30 a.m.–3:00 p.m., 8:00 a.m.–4:30 p.m., or 9:00 a.m.–5:30 p.m., with no weekends or major holidays required.

Purpose: Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).