Administrative Specialist – Undergraduate Programs

Utah State University; Logan (UT); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

13 paid holidays

12 days vacation per year

12 days sick leave per year

50% tuition reduction

Health benefits

Retirement contribution

Job summary

Utah State University is seeking a Staff Assistant II in the Office of the Associate Dean for Undergraduate Studies to provide high-level administrative support in a confidential, team-based environment.

The position handles admissions processes for education programs, CACTUS records, graduation coordination, event support, and routine office operations, Monday through Friday, with comprehensive benefits and opportunities for professional growth.

Qualifications

• Two years of office experience or an associate degree required.
• Excellent written communication, spelling, grammar, and proofreading.

Responsibilities

• Provide high-level administrative support in a confidential, team-based environment.
• Process student applications for education programs and manage CACTUS records.
• Record and analyze test scores for teacher education programs.
• Support admissions, graduation events, and donor communications.
• Coordinate recruiting events and visits for concurrent enrollment classes.
• Assist with department newsletters, ListServ lists, and inventory.
• Compose and send acceptance letters for non-teaching programs.

Skills

Office professionalism

Communication skills

Attention to detail

Confidentiality

Customer service

Education

Associate degree or vocational training

Tools

Box

Excel

USU Banner

Degree Works

Argos

Job description

Utah State University is seeking a Staff Assistant II in the Office of the Associate Dean for Undergraduate Studies to provide high-level administrative support in a confidential, team-based environment.

The position handles admissions processes for education programs, CACTUS records, graduation coordination, event support, and routine office operations, Monday through Friday, with comprehensive benefits and opportunities for professional growth.