Administrative Specialist: Team Support & Operations

State of Oregon; Salem (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

ERGs

COLA adjustments

Salary increases

Benefits package

Public Service Loan Forgiveness

Job summary

The Oregon Department of Human Services is seeking an Administrative Specialist 1 to support a wide range of back-office tasks, including staff coordination, purchasing, onboarding, and data management. The role emphasizes trauma-informed practice and service to older adults and individuals with disabilities.

Work will be Mon–Fri, 8:00 am–5:00 pm, in office and community sites with occasional travel. A driver’s license and valid record are required, with opportunities for professional growth

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• Associate degree in general office occupations or equivalent combination of education and experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Direct and assign support staff work to ensure backup for day-to-day support functions.
• Provide extensive support to supervisors and managers within the agency.
• Oversee purchasing, contracting and accounts payable of supplies, equipment and services.
• Provide onboarding for a new employee and communicate DHS policies and procedures.
• Maintain knowledge of support staff duties to provide training and back-up support.
• Monitor operation and maintenance of state vehicle pool and track mileage.
• Handle CEP (Client Employed Provider) processes including files, orientation letters, and CEP applications.
• Manage Provider Time Capture (PTC) entries and resolve time-entry issues.
• Process background checks in Orchards and maintain QED authorization.

Skills

Secretarial experience

Administrative support

Records processing

Data gathering/sorting

Education

Associate degree in general office occupations

Tools

Orchards

Provider Time Capture (PTC) program

Job description

The Oregon Department of Human Services is seeking an Administrative Specialist 1 to support a wide range of back-office tasks, including staff coordination, purchasing, onboarding, and data management. The role emphasizes trauma-informed practice and service to older adults and individuals with disabilities.

Work will be Mon–Fri, 8:00 am–5:00 pm, in office and community sites with occasional travel. A driver’s license and valid record are required, with opportunities for professional growth