Administrative Specialist I — Mission-Driven Support & Training

State of Oregon; Klamath Falls, Northern (OR, KY); Hybrid; USD 42,000 - 58,000; Full time

Job summary

The Oregon Department of Human Services seeks an Administrative Specialist 1 in Klamath Falls to provide essential administrative support across the agency, including directing staff work, coordinating purchasing, onboarding new employees, and maintaining the vehicle pool. You will handle CEP processing, time capture, and background checks in a fast-paced environment.

This permanent, full-time role requires strong multitasking, data organization, and the ability to navigate multiple computer

Qualifications

• Two years of secretarial or basic administrative support experience or an associate degree with 1 year of related experience.
• Equivalent combination of education and experience accepted.
• Experience with records processing, document generation, and data gathering preferred.

Responsibilities

• Direct and assign support staff work and ensure backup coverage.
• Oversee purchasing, contracting and accounts payable including postage machine supplies.
• Provide new employee orientation and onboarding support.
• Maintain knowledge of staff duties to train and provide feedback.
• Monitor state vehicle pool maintenance, mileage and equipment.
• Process CEP (Client Employed Provider) files, verify CEP employment and unemployment claims.
• Manage Provider Time Capture entries and resolve time-entry issues.
• Perform background checks in Orchards and support QED authorizations.

Skills

Administrative support

Data organization

Multitasking

Deadline management

Education

Associate degree in general office occupations

1 year experience in records processing

Tools

Orchards

Provider Time Capture (PTC)

Job description

The Oregon Department of Human Services seeks an Administrative Specialist 1 in Klamath Falls to provide essential administrative support across the agency, including directing staff work, coordinating purchasing, onboarding new employees, and maintaining the vehicle pool. You will handle CEP processing, time capture, and background checks in a fast-paced environment.

This permanent, full-time role requires strong multitasking, data organization, and the ability to navigate multiple computer