Administrative Specialist – Student Services & Events

University of North Texas System; Denton (TX); On-site; USD 32,000 - 35,000; Full time

Job summary

The University of North Texas System is seeking an Administrative Specialist to provide public-facing administrative support for the School of Literature, Languages, and Cultures in Denton. The role involves independent judgment in event planning, scheduling, and responsive service to students, faculty, and staff.

Minimum qualifications include an Associate's degree and three years of office experience, with strong customer service, MS Office skills, and ability to handle confidential matters.

Qualifications

• Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Responsibilities

• Performs tasks for school director, administrative coordinator, undergraduate advising office, and visitors.
• Assists with ePARs for adjuncts and other positions. Processes all adjunct documentation.
• Performs a significant amount of purchasing for the School, specifically PCard and purchase orders: equipment, supplies, services, memberships, guest speaker and lodging reimbursements. Maintains budget tracking sheets.
• Maintains the websites for the programs housed in the School.
• Maintains strict confidentiality regarding student, staff, and faculty records.
• Responsible for event receptions hosted by the School.
• Prepares SPOT course evaluations.
• Assists Administrative Coordinator in managing and tracking equipment. Surpluses abandoned items. Ensures Property Custody forms for offsite equipment are completed before it is released the the faulty member.

Skills

Customer service

MS Office

Under pressure

Record keeping

Planning & organization

Confidentiality

Relationship building

Policies & procedures knowledge

Education

Associate's degree

Job description

The University of North Texas System is seeking an Administrative Specialist to provide public-facing administrative support for the School of Literature, Languages, and Cultures in Denton. The role involves independent judgment in event planning, scheduling, and responsive service to students, faculty, and staff.

Minimum qualifications include an Associate's degree and three years of office experience, with strong customer service, MS Office skills, and ability to handle confidential matters.