Graduate Programs Administrative Specialist

University of North Texas; Denton (TX); On-site; USD 30,600 - 41,400; Full time

Job summary

The University of North Texas in Denton seeks a Senior Administrative Specialist to support the UNT-Provost and the UNT-English department. The role focuses on complex office administration, document processing, and coordinating graduate admissions related activities.

Candidates should have a bachelor's degree and experience in office management, with strong MS Office skills and the ability to handle confidential information in a fast-paced academic environment.

Qualifications

• Minimum Qualifications: Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Responsibilities

• Collect, organize and maintain applicant materials, such as letters of recommendation and writing samples; enters admission decisions in EIS and sends out letters of acceptance; guides new hires through onboarding.
• Update TRACDAT in concert with directors of graduate and undergraduate studies.
• Advise students on registration and restriction codes each semester or when advisors are unavailable; make Add/Drop schedule changes on EIS as required.
• Provide routine assistance to TFs and AAs as needed; create files for TF applicants; write letters of acceptance or regrets; prepare and process degree plans and assist students with graduate study travel.
• Prepare and maintain a list of teaching fellows for unit payroll and budget use; create hourly student, teaching fellow, and graduate assistant ePARs.
• Purchasing via ePRO requisitions and approved PCard purchases for the graduate office and functions.
• Assign TF office space at the unit Director's request; prepare office space for reassignment and maintain teaching fellow facilities and equipment.
• Order desk copies for teaching fellows and professors each semester.
• Track status of PhD graduates annually for 5 years after graduation; maintain record of each graduate's current employment status.

Job description

The University of North Texas in Denton seeks a Senior Administrative Specialist to support the UNT-Provost and the UNT-English department. The role focuses on complex office administration, document processing, and coordinating graduate admissions related activities.

Candidates should have a bachelor's degree and experience in office management, with strong MS Office skills and the ability to handle confidential information in a fast-paced academic environment.