Executive Administrative Coordinator

University of North Texas System; Denton (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

The University of North Texas System in Denton is seeking an Administrative Coordinator to provide essential administrative support to the Department Chair and the UNT-Fin, Insur, Real Estate & Law-131310 team. The role involves coordinating the department's class schedules, managing budgets and faculty expenses, handling payroll, onboarding/offboarding, procurement, and travel arrangements.

Candidates should hold a Bachelor's degree and at least two years of varied office administration

Qualifications

• Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
• Knowledge of budgeting procedures and FERPA is a plus.
• Equivalent combination of education and experience accepted.

Responsibilities

• Executive Assistant to the Department Chair; acts as office manager and liaison to university areas.
• Budget oversight; reporting and forecasting; reconciles department accounts.
• Scheduling: create/maintain courses in Courseleaf; coordinate with chair and advising.
• Academics: manage grade changes and instructor changes; FERPA compliance.
• Personnel/Human Resources/Payroll: support hiring and payroll for adjuncts and students; coordinate faculty searches.
• Scholarships: oversee scholarship processes and budgets; maintain records.
• Events: plan and support department events and conferences.
• Purchasing and Travel: process purchases; manage travel requests and reimbursements; ensure policy compliance.

Skills

Customer service

Written communication

Microsoft Office

Budgeting

Multitasking

FERPA familiarity

Education

Bachelor's degree and 2 years office experience

Tools

PowerBI

EIS

Job description

The University of North Texas System in Denton is seeking an Administrative Coordinator to provide essential administrative support to the Department Chair and the UNT-Fin, Insur, Real Estate & Law-131310 team. The role involves coordinating the department's class schedules, managing budgets and faculty expenses, handling payroll, onboarding/offboarding, procurement, and travel arrangements.

Candidates should hold a Bachelor's degree and at least two years of varied office administration