Event Support Specialist

University of North Texas; Denton (TX); On-site; USD 30,000 - 35,000; Full time

Job summary

The University of North Texas is looking for an Event Support Specialist to oversee staging assistants and set up various event spaces in Denton. This role is essential in coordinating events and ensuring compliance with safety standards.

Candidates should have a high school diploma and two years of related experience, with skills in event management software and a strong capability to manage teams. The position involves physical tasks such as setting up spaces and complying with safety guidelines.

Qualifications

• Two years related experience in a lead or supervisory role.
• Experience in event staging and support services is preferred.

Responsibilities

• Oversee part-time staging assistants and set up event spaces.
• Utilize Event Management Software to print reports and designs.
• Deliver and set up event spaces in alignment with schedules.

Skills

Ability to follow oral and written instructions

Ability to keep records and complete forms accurately

Ability to direct and manage the work of others

Ability to apply mathematical concepts

Physical ability to perform work

Familiarity with safety guidelines

Knowledge of safety precautions

Education

High school diploma/GED equivalent

Tools

Event Management System

Computer Aided Design software

Microsoft Office Suite

Job description

Overview

Title: Event Support Specialist

Employee Classification: Event Support Specialist

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Union Administration

Department: UNT-Union Admin-163110

Job Location: Denton

Salary: $31,720.00, Commensurate on Education and Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

Responsibilities

• The event support specialist oversees part-time staging assistants and is directly responsible for setting open lounge spaces, meeting rooms, and large multifunction ballroom spaces; and performing minor custodial duties as needed. Tasks are coordinated with the event scheduling staff and supervised directly by the Director.
• The event support specialist utilizes Event Management System and Computer Aided Design software to print daily event reports and event space designs to accomplish daily tasks.
• Delivery and setup of event spaces in alignment with event schedules and safety guidelines.

Minimum Qualifications

High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.

Knowledge, Skills And Abilities

• Ability to follow oral and written instructions.
• Ability to keep records and complete forms accurately.
• Ability to direct and manage the work of others.
• Ability to apply mathematical concepts to complete tasks (example: measuring).
• Physical ability to perform work involving standing, stooping, operating equipment, and lifting.
• Familiarity with campus-wide safety guidelines and procedures that may require wearing protective footwear or support belts.
• Knowledge of appropriate safety and security precautions appropriate to the work performed.

Preferred Qualifications

• Ability to work with a minimum of supervision.
• Ability to establish rapport and maintain positive relationships with college students, campus staff, and visitors.
• Cooperative spirit in working with peers, supervisors, clients and guests.
• Familiarity with event staging and support services.
• Familiarity with space management software.
• Familiarity with Microsoft Office Suite.

Required License/Registration/Certifications

Job Duties

• Job Knowledge: Demonstrates and executes working knowledge of space configuration and event management software; understands equipment, materials, and methods required for job performance; understands meeting room capacities and uses approved procedures to achieve appropriate room setup specifications.
• Performance Quality: Conducts quality checks on event setups; ensures cleaning standards are met; executes event setup change requests in a timely and professional manner.
• Supervision: Demonstrates ability to recruit, train, and schedule student staff; addresses performance issues promptly within UNT and departmental guidelines; supports student leadership models.
• Safety: Works with safe practices; reports unsafe acts or conditions to supervisor immediately.
• Communication: Communicates effectively with supervisory personnel, coworkers, and supervised students.
• Adaptability: Identifies and solves problems related to event setups; remains flexible with assignments and priorities.
• Budget and Inventory: Uses university resources efficiently; conducts equipment and furniture inventory for the department.
• Event Support: Coordinates event setups in and around the Union and delivers equipment to other locations as required.

Physical Requirements

• Communicating with others to exchange information.
• Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like.
• Lifting and moving objects up to 50 pounds.
• Lifting and moving objects up to 100 pounds or more.
• Moving about to accomplish tasks or moving from one worksite to another.
• Moving self in various positions to perform tasks in tight and confined spaces.
• Operating machinery and/or power tools.
• Operating motor vehicles or heavy equipment.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Sunday - Wednesday 11am-10pm, Tuesday - Friday 12pm-11pm

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit – and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.