Administrative Specialist Senior

Commonwealth of Kentucky; Kentucky; On-site; USD 42,000 - 44,000; Full time

Job summary

The Education & Labor Cabinet, in Kentucky, seeks a Senior Administrative Specialist to provide high-level administrative support to internal staff and leadership. This role performs complex tasks, manages records, coordinates projects, and ensures compliance with agency policies to sustain efficient center operations.

Responsibilities include coordinating vendor relations, meetings, and transportation, and serving as a point of contact for staff and external partners.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Coordinate and oversee administrative operations for the McDowell Center, including vendor relations, purchasing, payments, ProCard transactions, expenditure tracking, and fiscal documentation.
• Establish, organize, and maintain program records, procedures, and policies for staff and individuals seeking services.
• Provide high-level administrative and operational support to Administrative Supervisors by coordinating assigned projects, preparing and maintaining documentation, managing schedules and communications.

Education

Bachelor's degree

Job description

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10/5/2026 (11:59 PM ET)

Administrative Specialist Senior

Pay Grade

13

Salary

$3,845.22 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Education & Labor Cabinet | Department of Workforce Development

Location

8412 Westport Road
Louisville, KY 40242 USA

Description

The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunityacross the Commonwealth. The Cabinet provides education and training programs, employment and reemploymentservices, unemployment insurance, and disability determination services to help Kentuckians gain skills, findwork and maintain economic stability. It partners with education providers, workforce boards, and employers toalign training with labor market needs and oversees labor programs that promote fair and safe workplaces.

The Office of Vocational Rehabilitation empowers individuals with disabilities to maximize employment, achieveeconomic self-sufficiency and independence, and to contribute back to society. We also help businesses andemployers recruit, retain and accommodate employees with disabilities.

We are seeking an Administrative Specialist Sr. to provide high-level professional administrative support tointernal staff and leadership related to an agency's business operations. Performs duties in the oversight ofintricate processes such as activities involving mandated regulations or procedures, comprehensive research,or collaboration with internal and external stakeholders; and performs other duties as required.

Responsibilities include but are not limited to the following:

• Coordinate and oversee administrative operations for the McDowell Center, including vendor relations,purchasing, payments, ProCard transactions, expenditure tracking, and fiscal documentation. Ensure compliancewith agency and Cabinet policies by maintaining accurate records, reconciling receipts, monitoringexpenditures, and completing required documentation and recordkeeping timely.
• Establish, organize, and maintain program records, procedures, and policies for staff and individualsseeking services. Coordinate schedules and organize meetings, events, and program activities in support ofCenter operations. Ensure records and administrative processes are accurate, current, and consistent withagency and Cabinet requirements.
• Provide high-level administrative and operational support to Administrative Supervisors by coordinatingassigned projects, preparing and maintaining documentation, managing schedules and communications, andresolving administrative needs. Exercise independent judgment in completing assignments and coordinatingactivities necessary to support efficient and effective Center operations.
• Coordinate and oversee front desk coverage to ensure continuity of Center operations. Develop and adjustschedules for breaks, leave, vacations, and unexpected absences; exercise independent judgment to resolvecoverage conflicts, coordinate replacement coverage, communicate staffing changes, and address operationalneeds. Provide coverage as needed.
• Coordinate with the Maintenance Superintendent to identify and resolve building and facility issues.Serve as a point of contact for vendors by arranging site access, communicating operational needs,coordinating service activities, documenting actions, and following up on outstanding issues to ensure timelyresolution and continuity of Center operations.
• Coordinate and provide student support to facilitate participation in training, daily activities, andCenter operations. Coordinate transportation for authorized activities, community outings, and approveddestinations, ensuring schedules, destinations, and activities comply with Center policies and procedures.Document and communicate transportation and support needs as required.
• Perform other duties as assigned.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the United States.

ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9.For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities,please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact CJ Stephens at [e-mail] or 502-420-5976.

An Equal Opportunity Employer M/F/D