Administrative Specialist Senior

Commonwealth of Kentucky; Wheelwright (KY); On-site; USD 38,000 - 47,000; Full time

Job summary

Commonwealth of Kentucky, Department of Justice & Public Safety, seeks an Administrative Specialist Senior to support the Southeast State Correctional Complex Education Center. The role emphasizes coordinating educational opportunities, managing office duties, and ensuring compliance with GED testing protocols.

Responsibilities include liaison duties, attendance tracking, and data reporting to central offices.

Qualifications

• Education: Bachelor's degree required.

Responsibilities

• Acts as administrative liaison for Education Center at the institution.
• Plans and organizes all office administrative duties and record-keeping.
• Manages attendance, program enrollment, and GED testing administration.

Education

Bachelor's degree

Job description

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9/30/2026 (11:59 PM ET)

Job ID: req81443

Pay Grade: 13

Salary: $42,742.08 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME | 18A | 40 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

327 Correctional Road
Wheelwright, KY 41669 USA

Description

At the Kentucky Department of Corrections, the Division of Education plays a crucial role supporting theDepartment and the reentry of offenders back into the community. The mission of the Division of Education isto prepare every offender through the advancement of academic achievement and work ready skills for successfulreentry.

As education corrections professionals, it is our job to assist in the rehabilitation and reentry of offendersby working within the Department, with community partners, and state agencies to increase community safety andreduce recidivism rates. The administrative specialist senior will provide support to the Southeast StateCorrectional Complex Education Center in planning, facilitating, and coordinating educational opportunitieswithin the correctional environment.

Responsibilities include, but are not limited to, the following:

• Serves as administrative liaison and point of contact for the Education Center at the institution for other programming, facility leadership, and for all school related activities. Responsible for acting on behalf of the Corrections Regional Education Administrator (CREA) when he or she is away from the school.
• Plans and organizes all administrative duties of the office (i.e., record keeping, inmate state pay, meeting minutes, maintain incentives, notification memos, etc.).
• Utilizes Kentucky Offender Management System (KOMS), Technical Education Database System (TEDS), SharePoint in addition to all other office equipment and computer software applications in order to process and account for inmate student attendance and program enrollment criteria, including educational history verification for inmates.
• Responsible for school purchases and inventory including teaching supplies and vocational program machinery maintenance records.
• Maintains credentials with Pearson VUE® as a Certified Test Administrator in order to proctor student GED Exams and Ready-Test® Exams in partnership with KY Adult Education; schedule, account for, proctor and administer GED Exams to inmates while maintaining records in GED Manager.
• Develops and implements processes to assist in the complex task of GED Accreditation for institutions.
• Gathers, compiles, maintains, and coordinates various data, data analysis, reporting as required by the institution and Central Office including grant reports, academic, vocational, and other reporting requirements.
• Maintains certification in the Test of Adult Basic Education (TABE) administration. Administers the TABE testing program to include registration, testing sessions, scoring, dissemination of results, and recording in KOMS.
• Provides security daily by overseeing building janitors and making security rounds. Enters attendance for building janitors in KOMS. Prepares supply orders for building custodial needs. Submits work orders for repairs needed in the Education Center.
• Performs other assigned duties as required.

The ideal candidate should possess strong verbal and written communication skills, organization skills,technology skills, and have displayed the ability to complete work related activities in a professionalmanner. The ideal candidate should be able to multitask with the ability to plan, pay attention to detail,think critical and analyze data to forecast positive outcomes. This candidate should possess the ability towork well in a team-oriented environment and adapt to the ever-changing needs of the Department, Division, andfacility.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-foryear basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Donna McClamroch at [e-mail].

An Equal Opportunity Employer M/F/D