Administrative Specialist

Commonwealth of Kentucky; South Park (KY); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Locality Premium $4 per hour

Job summary

Commonwealth of Kentucky's Department for Community Based Services (DCBS) is seeking an Administrative Specialist to support day-to-day operations in a fast-paced office setting at 1000 Neighborhood Place, Louisville, KY 40118. The position requires a bachelor's degree and at least one year of professional experience.

Responsibilities include scheduling, correspondence, records management, and coordinating with community partners.

Qualifications

• Bachelor's degree required.
• At least one year of professional, administrative, or business experience.
• Education can substitute for experience on a year-for-year basis.

Responsibilities

• Performs administrative duties and coordinates staff schedules, meeting preparation, notifications, and inventory or building management.
• Assists in developing county procedures for day-to-day operations.
• Schedules meetings and communicates with community partners or the public.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Team player

Self-motivated

Organized

Multi-tasking

Prioritization

Education

Bachelor's degree

Job description

Administrative Specialist

Pay Grade: 12

$36,426.00 - $53,568.48 Annually

Locality Premium - $4.00 per hour

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Cabinet for Health & Family Services | Dept for Community Based Services

Location: 1000 Neighborhood Place, Louisville, KY 40118 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families, improve safety and permanency for children andvulnerable adults, and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist to assist with the day-to-day operations of a fast-paced officesetting. This position provides professional support of administrative nature in developing, implementing andmaintaining various complex and routine projects.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities include but are not limited to:

• Performs administrative duties and coordinates work activities such as: schedules for staff, meetingpreparation, notifications, tracking of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day-to-day functioning.
• Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
• Schedules meetings or phone conferences and communicates as needed with the community partners or the publicconcerning issues of the county.
• Compiles, prepares and disseminates staff meeting minutes or other meetings as required.
• Prepares correspondence regarding interviews, hiring information or memorandums to staff.
• Interprets department policies or procedures for staff and general public.
• Compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as neededor required.
• Maintains current filing, logs or manuals as requested.
• Organizes files as required by standards of practice or operation manual
• Updates, tracks and provides cases for internal and external reviews upon request for entities such as foster care review board.
• Performs other duties as assigned.

Skills and abilities include, but are not limited to:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team
• Self motivated
• Organized
• Ability to multi-task
• Ability to prioritize work assignments

The position you are applying for has access to or use of federal tax information, (FTI) or meets thestatutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the FederalBureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

This position has an approved Locality Premium of $4.00, based on the organizational structure and work county it is currently assigned to, in compliance with 101 KAR 2:034 Section 9(1).

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Lisa Turner at [e-mail].

An Equal Opportunity Employer M/F/D