Administrative Specialist Senior

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

Commonwealth of Kentucky seeks an Administrative Specialist Senior in Frankfort, KY. The role supports the Department of Professional Licensing under the Public Protection Cabinet, handling licensing processes, document management, and regulatory interpretation.

Ideal candidate has a bachelor's degree and at least three years of professional administrative experience; telecommuting may be allowed on a hybrid schedule with regular on-site duties.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE allows education in lieu of experience.
• Substitute EXPERIENCE for EDUCATION allows additional experience to substitute for education.

Responsibilities

• Organize board documents and maintain meeting materials.
• Interpret laws and regulations to assist applicants and the public.
• Evaluate applications and renewals for compliance and completeness.
• Process applications and renewals; draft complex correspondence.
• Maintain a database of licensees and credential holders.
• Receive and manage formal complaints and board actions.
• Perform other administrative duties as necessary.

Skills

Administrative experience

Education

Bachelor's degree

Job description

Administrative Specialist Senior

Salary: $3,561.84 - $5,342.84 Monthly

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency:

Public Protection Cabinet | Department of Professional Licensing

Location:

500 Mero Street
Frankfort, KY 40601 USA

The agency may authorize the selected applicant to telecommute on a hybrid schedule. The agency may terminate or modify the telecommuting arrangement at any time.

Description:

The Department of Professional Licensing serves 25 professional licensing boards and registries for theCommonwealth, serving 27,000 licensees. We offer an exciting, fast-paced environment with theopportunity to work independently, but also as a team member with co-workers and professional boardmembers.

The ideal candidate will need to be self-motivated and possess the ability to communicate by phone,email and in person with licensees, the public, board members, and legal staff. This position requiresstrong analytical and comprehensive skills, earned from both education and professional experiences, inorder to interpret statutes and regulations for the board, public and licensees.

The Department provides oversight for 25 of the state's occupational licensing boards, as well asprovides administrative and fiscal management, technical support, and advice to the licensing boards.This section within the Department focuses on providing the administrative duties to the boards.

This position is responsible for the following duties:

• Organizing board documents.
• Interpreting laws and regulations to assist applicants and the public.
• Evaluating application compliance and completion.
• Processing applications and renewals.
• Writing complex and technical correspondence.
• Maintaining a computer database of all licensees and credential holders.
• Receiving and managing formal complaints, complaint responses, and board actions.
• Performing other administrative duties as necessary.

The individual in this position required to be able to operate a licensing system, run reports, and interpretinformation to the Board and management. The individual is responsible for organizing board meetingmaterials, attending meetings, and drafting meeting minutes. The individual is required to handle legal issuesarising from public complaints while effectively communicating with the board, legal personnel, thelicensee, and the public. The individual in this position is responsible for maintaining information oneach board website, including application forms, board meeting dates, continuing educationrequirements, and meeting minutes. The individual in this position is solely responsible for the aboveduties, tasks, and skills for multiple boards at the Department of Professional Licensing along with othertasks.

Minimum Requirements:

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions:

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period:

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact:

If you have questions about this advertisement, please contact Lyndsay Sipple at [e-mail] or [phone].

Equal Opportunity Employer:

An Equal Opportunity Employer M/F/D