Administrative Specialist

Commonwealth of Kentucky; Louisville (KY); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Locality Premium

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist in Louisville, KY to support a fast-paced office with complex projects. This role offers full-time Executive Branch employment, OT eligibility, and a locality premium in the salary package.

Responsibilities include scheduling, report preparation, policy interpretation, and collaboration with community partners. A bachelor’s degree and one year of experience are required; E-Verify and background checks apply.

Qualifications

• Bachelor's degree required for this administrative role.
• One year of professional, administrative, or business experience required.
• Education may substitute for experience and vice versa per policy.

Responsibilities

• Manage staff schedules, prepare meetings, and track inventory or building needs.
• Develop county procedures and support day-to-day operations.
• Schedule meetings and coordinate with community partners and the public.
• Prepare staff minutes and correspondence on interviews and memos.
• Interpret policies for staff and public; produce workload reports using TWIST or Benefind.
• Maintain files, organize records, and support internal/external reviews.

Skills

Strong verbal communication

Strong written communication

Time management

Organizational skills

Team player

Self-motivated

Multitasking

Prioritization

Education

Bachelor's degree

Tools

TWIST

Benefind

Job description

Advertisement Closes

10/2/2026 (11:59 PM ET)

2605034

Administrative Specialist

Pay Grade 12

Salary

$36,426.00 - $53,568.48 Annually

Locality Premium - $4.00 per hour

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

1000 Neighborhood Place

Louisville, KY 40118 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist to assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities Include But Are Not Limited To

• Performs administrative duties and coordinates work activities such as: schedules for staff, meeting preparation, notifications, tracking of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day-to- day functioning.
• Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
• Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county.
• Compiles, prepares and disseminates staff meeting minutes or other meetings as required.
• Prepares correspondence regarding interviews, hiring information or memorandums to staff.
• Interprets department policies or procedures for staff and general public.
• Compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as needed or required.
• Maintains current filing, logs or manuals as requested.
• Organizes files as required by standards of practice or operation manual
• Updates, tracks and provides cases for internal and external reviews upon request for entities such as foster care review board.
• Performs other duties as assigned.

Skills and abilities include, but are not limited to:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team
• Self motivated
• Organized
• Ability to multi-task
• Ability to prioritize work assignments

The position you are applying for has access to or use of federal tax information, (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ .

This position has an approved Locality Premium of $4.00, based on the organizational structure and work county it is currently assigned to, in compliance with 101 KAR 2:034 Section 9(1).

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Lisa Turner at [e-mail] .

An Equal Opportunity Employer M/F/D