Administrative Specialist

Commonwealth of Kentucky; Owensboro (KY); On-site; USD 36,000 - 54,000; Full time

Job summary

The Commonwealth of Kentucky, Department for Community Based Services, seeks an Administrative Specialist in Owensboro, KY. This full-time position supports the office supervisor and staff, handling data entry, filing, correspondence, payroll reports, and records management.

A bachelor's degree and one year of professional experience are required; E-Verify applies. Applicants must pass a fingerprint background check and meet statutory requirements.

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience required.
• Substitution rules apply for education/experience as defined in the posting.

Responsibilities

• Maintains files, logs, manuals or other documents.
• Data Entry.
• Filing.
• Drafts or prepares correspondence, detailed forms, reports or other materials.
• Answers inquiries and provides information in person, by phone or by email.
• Runs payroll reports and prepares records or reports.
• Operates office equipment and trains others as needed.
• Orders office supplies and maintains inventory.

Skills

Strong communication

Time management

Team player

Education

Bachelor's degree

Job description

Advertisement Closes

10/1/2026 (11:59 PM ET)

ID

2604993

Position Title

Administrative Specialist

Pay Grade

12

Salary

$36,426.00 - $53,568.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

3649 Wathens Crossing
Owensboro, KY 42301 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerablepopulation. This position provides general administrative support to the office supervisor and workers. Theideal candidate for this position is self-motivated, organized, and able to multi-task and prioritize workassignments well. The employee is expected to perform at the highest quality to ensure services to thevulnerable citizens. Come work in a rewarding, past paced environment, where you assist with providing supportto both citizens and office staff. You will play a vital role in the success of the office.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.

Responsibilities include but are not limited to:

• Maintains files, logs, manuals or other documents.
• Data Entry
• Filing
• Drafts or prepares correspondence, detailed forms, reports or other materials
• Answers inquiries and provides detailed information on office inquiries in person, by telephone or byelectronic mail
• Runs weekly payroll reports.
• Prepares daily, monthly or annual records or reports
• Operates personal computers, office machines or other office equipment
• Orders office supplies and, or, maintains inventory of equipment, furniture or other items
• Distributes incoming mail or other incoming material to office staff, prepares outgoing mail, or parcels

The ideal candidate will have:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Cherie Griffin at [e-mail] or 270-274-8996.

An Equal Opportunity Employer M/F/D