Administrative Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 34,000 - 51,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Professional development

Collaborative environment

Wellness programs

Part-time telecommuting

Job summary

Commonwealth of Kentucky seeks an Administrative Specialist in Frankfort to provide essential administrative support within the Transportation Cabinet. You will enter time and attendance into KHRIS, ensure timesheet accuracy, and handle purchasing and contract processing while assisting the Directors office with research and tasks.

The role requires a bachelor’s degree with at least one year of professional experience; the position is full-time with office-based duties in Franklin County and

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience.
• Additional education can substitute for experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience can substitute for the required education on a year-for-year basis.

Responsibilities

• Enter time and attendance into KHRIS.
• Assure the accuracy of individuals timesheets.
• Order supplies and other items as needed.
• Process contract documents.
• Conduct research and support to the Directors office.

Skills

Timekeeping

Payroll

HRIS

Purchasing

Procurement

Document management

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Job description

Administrative Specialist

Pay Grade

12

Salary

$3,035.50- $4,553.26 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | Eligible for Overtime | 18A | 37.5 HR/WK

Hiring Agency

Transportation Cabinet

Location

200 Mero Street
Frankfort, KY 40622

Description

The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees, and our partners. We will continually improve both the delivery of our products and services and the processes that support that delivery to provide a safe, efficient, environmentally sound, and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky.

By joining our Division of Environmental Analysis as a Administrative Specialist in Franklin County, you’ll have the opportunity to Work in a team environment providing administrative support to the Division, as well as assisting individuals with administrative issues.

Summary of Responsibilities

• Enter time and attendance into KHRIS.
• Assure the accuracy of individuals timesheets.
• Order supplies and other items as needed.
• Process contract documents.
• Conduct research and support to the Directors office.

The ideal candidate will have experience with

• Timekeeping, payroll, or other human resources information systems
• Purchasing, procurement, or financial systems
• Microsoft Excel
• Microsoft Word
• Electronic workflow or document management systemsLearning and adapting to new computer systems and applications

Benefits and Perks

• Comprehensive health with optional dental and vision insurance.
• Retirement savings.
• Professional development opportunities and ongoing trainings.
• A collaborative and innovative work environment.
• Employee wellness programs.
• Opportunity to telecommute part-time.

Additional Position Information

Position requires sitting at a desk for extended periods.

Applicants must be currently authorized to work in the United States for any employer.

E-Verify

The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. KYTC will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify

We look forward to reviewing your application.

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-foryear basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111

Contact

If you have questions about this advertisement, please contact Dave Harmon at [e-mail] or 502-782-5016.

Equal Opportunity Statement

An Equal Opportunity Employer M/F/D