Administrative Specialist Senior

Commonwealth of Kentucky; Louisville (KY); On-site; USD 36,000 - 44,000; Full time

Job summary

The Kentucky Department of Juvenile Justice in Louisville, KY is seeking an Administrative Specialist Senior to provide professional administrative support, maintain reports, and manage timekeeping for the facility. This role requires strong organization and the ability to work with staff and the public in a respectful manner.

The position is based in Louisville, with a 37.5 hour work week, paid at a pay grade 13, and offers opportunities for growth within the Justice & Public Safety Cabinet.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.

Responsibilities

• Provides professional administrative support to facility staff in the review, evaluation, development and implementation of the agency’s activities.
• Compiles and maintains reports.
• Interprets and applies procedures.
• Participates in management team meetings.
• Serves as facility timekeeper by preparing and maintaining all time and attendance records for time entry.
• Responds to verbal and written inquiries from facility staff and the general public.
• Opens and sorts incoming mail and distributes to appropriate staff.
• Prepares release packets for youth.
• Coordinates youth graduation activities upon completing treatment phase.

Education

Bachelor's degree

Job description

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9/27/2026 (11:59 PM ET)

Administrative Specialist Senior

Pay Grade 13

Salary

$40,070.64 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Juvenile Justice

Location

8711 La Grange Road, Building D

Louisville, KY 40242 USA

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice (DJJ) seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice please visit:

https://djj.ky.gov

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

Responsibilities Include, But Are Not Limited To, The Following

• Provides professional administrative support to facility staff in the review, evaluation, development and implementation of the agency’s activities.
• Compiles and maintains reports.
• Interprets and applies procedures.
• Participates in management team meetings.
• Serves as facility timekeeper by preparing and maintaining all time and attendance records for time entry.
• Responds to verbal and written inquiries from facility staff and the general public.
• Opens and sorts incoming mail and distributes to appropriate staff.
• Prepares release packets for youth.
• Coordinates youth graduation activities upon completing treatment phase.

Minimum Requirements

Education

Graduate of a college or university with a bachelor's degree.

Experience, Training, or Skills

Three years of professional, administrative, or business experience.

Substitute Education for Experience

Additional education will substitute for the required experience on a year-for-year basis.

Substitute Experience for Education

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Special Requirements (Age, Licensure, Regulation, etc.)

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Donty Lear at [e-mail] or 859-246-3343.

An Equal Opportunity Employer M/F/D