Administrative Specialist — SAP & Office Ops

CPS Energy; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

CPS Energy in San Antonio, TX is seeking an Assistant Administrative 2 to support daily office operations, draft correspondence, schedule meetings, and assist with SAP time entry and expense reporting.

The role requires strong Microsoft Office skills, attention to detail, and the ability to manage calendars and coordinate with staff. Some travel may be required to support division activities.

Qualifications

• Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
• Ability to set priorities, organize work and make occasional exceptions.
• Ability to develop and maintain working relationships with customers and support teams.
• Initiative to work independently or as a member of a team, coordinating with others to achieve desired results.
• Relative experience in secretarial/administrative management for Operational Units
• Well-developed written and verbal communication skills for interaction with all levels of personnel.
• Ability to meet goals and objectives with minimal direct supervision.
• High level of accuracy of work and attention to detail.
• Effective interpersonal and customer service skills.
• Ability to multi-task various critical work assignments in a fast-paced environment in a professional manner.
• Ability to effectively manage sensitive and confidential information.

Responsibilities

• Develops and maintains spreadsheets encompassing various matters.
• Assists staff with research and preparation of reports and presentations.
• Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
• Modifies and upgrades data systems.
• Assists in the utilization of computerized applications to facilitate productivity.
• Responsible for assessing and maintaining all office supplies.
• Maintains division files.
• Prepare and distribute minutes of meetings.
• Opening and distributing division mail, and preparing urgent packages for overnight.
• Tracking/monitoring incoming and outgoing correspondence as needed.
• Reviews various monthly budget reports and maintains and submits accurate expense records in SAP.
• Coordinates travel arrangements and assists with scheduling.
• Initiates purchase requisitions and service entry sheets in SAP.
• Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
• Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
• Maintains SAP time entry reporting for executive's direct reports.
• Relieve in the absence of other assistant administrators
• Performs other project and process improvement initiatives as assigned.

Skills

Microsoft Office

Time management

Communication skills

Customer service

Teamwork

Education

High School Diploma or GED

Associate's degree in Office Administration

Tools

SAP

Job description

CPS Energy in San Antonio, TX is seeking an Assistant Administrative 2 to support daily office operations, draft correspondence, schedule meetings, and assist with SAP time entry and expense reporting.

The role requires strong Microsoft Office skills, attention to detail, and the ability to manage calendars and coordinate with staff. Some travel may be required to support division activities.