Administrative Assistant

PTS Advance; Big Spring (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

PTS Advance is seeking an Administrative Assistant to provide day-to-day support for office operations, records management, scheduling, and project coordination. The role emphasizes accurate documentation and cross-functional collaboration to keep initiatives on track.

The ideal candidate is local to Big Spring, TX, with at least three years of administrative experience, proficient in Microsoft Excel, and capable of handling multiple tasks with attention to detail and professional communication.

Qualifications

• Local candidate in BigSpring,Texas.
• Minimum of 3 years of administrative experience in a professional office environment.
• Proficient in Microsoft Excel; experience with SAP is preferred.
• Strong organizational, time management, and multi-tasking skills.
• Excellent written and verbal communication skills.
• High attention to detail with the ability to maintain accurate records.
• Ability to work independently while contributing effectively as a team member.
• Professional, dependable, and customer-service oriented.

Responsibilities

• Provide administrative support for daily office operations and departmental activities.
• Assist with project planning, scheduling, meeting coordination, and calendar management.
• Produce, review, and maintain ad hoc reports, ensuring data accuracy and integrity.
• Order and maintain office supplies to support operational needs.
• Maintain employee training records, both electronic and hard copy, ensuring compliance with internal policies, external audit requirements, and records retention standards.
• Organize, update, and maintain confidential files and documentation.
• Support cross-functional teams with administrative tasks and special projects as assigned.
• Perform other related administrative duties as needed.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Tools

Microsoft Excel

SAP

Job description

Administrative Assistant

Overview

The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role assists with records management, project planning, scheduling, and coordination of key initiatives while maintaining accurate documentation and supporting departmental administrative needs.

Key Responsibilities

• Provide administrative support for daily office operations and departmental activities.
• Assist with project planning, scheduling, meeting coordination, and calendar management.
• Produce, review, and maintain ad hoc reports, ensuring data accuracy and integrity.
• Order and maintain office supplies to support operational needs.
• Maintain employee training records, both electronic and hard copy, ensuring compliance with internal policies, external audit requirements, and records retention standards.
• Organize, update, and maintain confidential files and documentation.
• Support cross-functional teams with administrative tasks and special projects as assigned.
• Perform other related administrative duties as needed.

Qualifications

• Must be local to BigSpring,Texas.
• Minimum of 3yearsofadministrativeexperience in a professional office environment.
• Proficient in MicrosoftExcel; experience with SAP is preferred.
• Strong organizational, time management, and multi-tasking skills.
• Excellent written and verbal communication skills.
• High attention to detail with the ability to maintain accurate records.
• Ability to work independently while contributing effectively as a team member.
• Professional, dependable, and customer-service oriented.

Preferred Skills

• Experience with records management and document control.
• Familiarity with project coordination and scheduling.
• Strong analytical and problem-solving abilities.
• Ability to prioritize multiple tasks in a fast-paced environment while meeting deadlines.