Administrative Specialist & Project Coordinator

Vesta Property Services Inc; Jacksonville (FL); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical, dental and vision

401K retirement plans

Health Savings Account

Flexible Spending Account

Pet Discount Plan

Counseling sessions

Legal advice sessions

Professional development

Referral program

Job summary

Vesta Property Services Inc is seeking an Administrative Assistant to support the assigned department in Jacksonville, FL. The role involves clerical tasks, scheduling, and handling confidential information within an active, supportive team.

The position requires a high school diploma and prior administrative experience. Occasional travel may be required as part of coordinating meetings and services for communities managed by the company.

Qualifications

• High school diploma.
• Prior administrative experience.
• Occasional travel may be required.

Responsibilities

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Performs desktop publishing. Creates and develops visual presentations.
• Establishes, develops, maintains and updates filing system.
• Retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary.
• Responds to information requests and answers routine questions.
• Acts as a liaison with other departments and outside agencies, including high-level staff.
• Handles confidential information and explains policies when necessary.
• Works independently and within a team on special projects and nonrecurring assignments.

Job description

Vesta Property Services Inc is seeking an Administrative Assistant to support the assigned department in Jacksonville, FL. The role involves clerical tasks, scheduling, and handling confidential information within an active, supportive team.

The position requires a high school diploma and prior administrative experience. Occasional travel may be required as part of coordinating meetings and services for communities managed by the company.