Administrative Specialist — Part-Time On-Call

Matanuska-Susitna Borough; Wasilla (AK); On-site; USD 42,000 - 52,000; Part time

Job summary

The Matanuska-Susitna Borough is seeking an administrative and customer service professional to support assigned Borough operations. This role handles calendars, correspondence, data entry, invoices, records, and office systems in accordance with Borough policies and core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.

The position is a temporary, on-site, part-time role with no benefits; candidates should have a high school diploma and at least three

Qualifications

• High School diploma or equivalent.
• Three years of related experience preferred.
• Experience with written and oral communication, customer service, and office procedures.

Responsibilities

• Accounts Receivable: Collects monies for fees; prepares bank deposits.
• Calendar: Maintains appointment and event calendars.
• Correspondence: Creates and edits correspondence and reports; prepares materials.
• Customer Service: Manages customer situations and responds to needs.
• Data Entry: Enters data into databases and verifies information.
• Mail: Opens and sorts mail; prepares replies.
• Meetings: Prepares agendas; records minutes; acts as secretary for meetings.
• Phones: Screens calls and manages schedules.
• Process Invoices/Billing: Prepares invoices, purchase orders, and budget tracking.
• Records: Maintains files and responds to public records requests.
• Supplies: Manages supplies and purchasing requests.
• Travel: Arranges travel for meetings and trainings.
• Website: May update division webpages.
• Work Unit Liaison: Communicates with internal and external contacts.

Skills

Communication

Customer service

Database management

Filing & scheduling

Records management

Time management

Critical thinking

Event management

Attention to detail

Self-starter

Education

High School diploma or equivalent

Job description

The Matanuska-Susitna Borough is seeking an administrative and customer service professional to support assigned Borough operations. This role handles calendars, correspondence, data entry, invoices, records, and office systems in accordance with Borough policies and core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.

The position is a temporary, on-site, part-time role with no benefits; candidates should have a high school diploma and at least three