Operations Administrative Specialist

Matanuska-Susitna Borough; Alaska; Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

The Matanuska-Susitna Borough is seeking an Administrative Assistant to provide essential administrative and customer service support for assigned Borough operations. This role follows Borough policies and core values including accountability, customer focus, integrity, and teamwork.

Required are a high school diploma and at least three years in a similar role, with preferred experience in communication, records management, and calendar coordination.

Formación

• Three years of experience in a similar position.
• Experience in professional written and oral communication, customer service, and records management.
• Familiarity with calendar management, data entry, and filing procedures.
• Notary or voter registration/Notary public may be required.
• Valid driver’s license and driving experience may be needed for assigned duties.

Responsabilidades

• Accounts Receivable: collects monies, prepares deposits, balances funds.
• Calendar: maintains appointment and event calendars.
• Correspondence: drafts and distributes letters, minutes, and reports; ensures proper formatting.
• Customer Service: handles inquiries, resolves issues, solicits feedback.
• Data Entry: inputs and verifies data in databases.
• Mail: processes incoming mail and distributes materials.
• Meetings: prepares agendas and packets; records meeting minutes.
• Phones: screens calls and directs inquiries.
• Invoices/Billing: processes invoices and requisitions; tracks expenses.
• Records: maintains files and responds to public records requests.
• Supplies: manages requisitions and supplies inventory.
• Tracking: gathers and verifies information; compiles data.
• Travel: coordinates travel arrangements for meetings or training.
• Website: may update unit webpage.
• Work Unit Liaison: communicates with internal and external contacts.
• Performs related duties as required.

Conocimientos

Written and oral communication

Customer service

Database management

Filing and scheduling

Records management

Time management

Critical thinking and problem solving

Event management

Attention to detail

Self-starter

Educación

High School diploma or equivalent

Descripción del empleo

The Matanuska-Susitna Borough is seeking an Administrative Assistant to provide essential administrative and customer service support for assigned Borough operations. This role follows Borough policies and core values including accountability, customer focus, integrity, and teamwork.

Required are a high school diploma and at least three years in a similar role, with preferred experience in communication, records management, and calendar coordination.