Administrative Specialist - Records, Scheduling & Support

North Slope Borough; Utqiaġvik (AK); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health care at no cost to employee

Job summary

The North Slope Borough seeks an administrative support specialist to maintain confidential files, manage records, and support department staff with desk and clerical duties. You will enter data, prepare reports, and coordinate meetings, travel, and scheduling across departments.

Typical duties include handling mail, answering calls, transcribing minutes, and assisting with timekeeping and basic accounting tasks. This role may require non-traditional hours and on-call status in some divisions.

Qualifications

• Knowledge of Borough policies and procedures.
• Basic principles of records keeping and file management.
• Proficient with personal computers and common software.
• Ability to draft and complete accurate reports and documents.
• Transcribing/ translating Inupiat (Planning/IHLC only).
• Fluent in Inupiat speaking and understanding (Planning/IHLC only).

Responsibilities

• Maintain and track electronic and paper files with integrity and confidentiality.
• Enter data into tracking systems and prepare documents for distribution.
• Coordinate travel, meetings and appointments; assist with minutes.
• Answer and route calls; handle mail and visitor inquiries.
• Prepare time sheets and attendance records; assist with department logs.
• Support accounting and budgeting tasks where required (Health/Police).
• Ensure compliance with records policies and confidentiality.

Skills

Policy knowledge

Records management

PC software skills

Report drafting

Inupiat translation (IHLC)

Inupiat language fluency

Education

High school diploma or GED

12 years education/related clerical experience

Job description

The North Slope Borough seeks an administrative support specialist to maintain confidential files, manage records, and support department staff with desk and clerical duties. You will enter data, prepare reports, and coordinate meetings, travel, and scheduling across departments.

Typical duties include handling mail, answering calls, transcribing minutes, and assisting with timekeeping and basic accounting tasks. This role may require non-traditional hours and on-call status in some divisions.