Administrative Specialist (Part-Time)

Verified First; Meridian (ID); On-site; USD 2,066,000 - 3,031,000; Part time

Benefits offered by this job

No evenings or weekends

Paid holidays and PTO from day one

Growth opportunities

Team events

Job summary

Verified First seeks an Administrative Specialist for a 100% in-office role at our Meridian, Idaho location. The role focuses on processing departmental mail, reviewing forms for accuracy, notarizing documents, and handling daily office tasks while serving as the on-site company presence.

The position runs Monday through Friday, with 3–4 hours per day and a flexible schedule for the right candidate, requiring reliability and strong organizational skills.

Qualifications

• High School Diploma or equivalent required; some college preferred.
• Navigate between multiple windows/browsers with ease and type 45 WPM.
• Familiarity with G-Suite and MS Office products; ability to learn industry vendors.

Responsibilities

• Process departmental mail and verify forms for accuracy.
• Notarize forms as needed and serve as on-site presence.
• Run local errands such as PO Box pickups and obtaining money orders.

Skills

Adaptability

Communication

Independent work

Client focus

Reliability

Education

High School Diploma

Some college

Tools

G-Suite

Microsoft Office

Job description

Position: Administrative Specialist

Status: Part-Time (up to 20 hours per week, in office)

FLSA Code: Non-Exempt

About Us:

Verified First is a booming tech company on a mission to deliver cutting-edge technology transforming how organizations protect their people. As a constant recipient of the "Best Places to Work" award, you can be sure we’ll invest in you as both a professional and a person. We’re looking for people like you -- ambitious, hard-working, and fun -- to join our team!

Summary:

The Part-Time Administrative Specialist is a 100% in-office role responsible for executing key operational and administrative functions for the Operations team. This position provides critical support by processing all departmental mail, reviewing forms for accuracy, notarizing documents, and ensuring the smooth execution of daily office tasks. Concurrently, the assistant acts as the central on-site presence for the company, handling local errands such as PO Box pickups and procuring money orders as needed. This role requires a blend of high attention to detail and strong personal reliability to successfully balance process-oriented responsibilities with independent, on-site duties.

How our Part-Time Admin Specialist spends their time:

Operational Mail Processing

• Opening, sorting, and processing all incoming mail for the Operations department;
• Carefully reviewing all received forms (e.g., release forms) for completeness and accuracy (signatures, all fields filled, etc.);
• Scanning and digitally notifying the appropriate internal teams when forms are received and available for record updates;
• Preparing, packaging, and sending all outgoing mail

Administrative & Notary Support

• Notarizing forms and documents as needed for business operations;
• Serving as the professional, in‑office presence for the company;
• Maintaining general office tidiness and organization

Local Errands & Logistics

• Traveling to the company’s PO Box once per week to retrieve mail;
• Traveling to local establishments (e.g., post office, bank) as needed to procure money orders for court or school institution payments;
• Taking on other duties as needed to support the team and office operations

What you bring:

• Adaptability & Problem‑Solving: You thrive in a fast‑paced, dynamic environment, demonstrating a keen ability to multitask, adapt quickly to change, and solve problems with a detailed, process‑oriented approach;
• Effective Communication: With strong verbal and written communication skills, you can facilitate discussions and tailor your communication style to various audiences;
• Independent & Collaborative: You are a self‑starter who works well independently but also values and contributes to a team‑oriented environment;
• Client‑Focused: You are dedicated to fostering positive relationships by actively listening to needs and recommending customized, effective solutions;
• Reliability: You are a dependable professional with a commitment to regular and punctual attendance

Qualifications:

• High School Diploma or equivalent required. Some college preferred;
• Navigate between multiple windows/browsers with ease, perform extensive internet research, and type 45 WPM;
• Working knowledge of G‑Suite and Microsoft Office products;
• Ability to gain extensive knowledge of background screening and related industry vendors, and how it relates to the information we obtain;
• Able to sit at a desk and work on a computer for prolonged periods of time;
• Ability to enter data into a computer quickly and accurately

Work Environment & Schedule

• This is a 100% in‑office position at our Meridian, Idaho, location;
• This role is ideally scheduled Monday through Friday, 3–4 hours per day. We’re open to a flexible schedule for the right candidate, with a minimum of 3 days per week on‑site

What we bring:

• Work‑life balance: Enjoy your free time with no nights or weekends, paid holidays, and paid time off starting on your first day;
• Growth: Continue to learn with continuous education, career pathing, and ongoing training. You won’t stall here; growth is part of our success;
• Outstanding Culture: Our company outings and team building events are a crucial part of building supportive teams that are crucial to our values

Verified First is proud to be an equal‑opportunity employer. We expect all team members to have an understanding of, and commitment to diversity, equity, and inclusion.

The pay for this remote position varies based on experience, job responsibilities, and geographical location to comply with state‑specific pay regulations.