Administrative Support Specialist

Corporate Tools LLC; Post Falls (ID); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

100% employer-paid medical, dental and vision

Annual review with raise option

22 days Paid Time Off accrued annually

Up to 6% company matching 401(k)

Quarterly allowance for remote work setup

Job summary

Corporate Tools LLC in Post Falls, Idaho is seeking an Operations team member to provide vital support as the company grows. This position requires someone who thrives in a fast-paced environment, capable of adapting to changing priorities while maintaining strong organizational skills.

The role allows for hybrid work after initial training, focusing on logistical coordination, research, and supporting the human resources team. Attractive benefits include 100% employer-paid insurance, PTO, and a creative office environment.

Qualifications

• 3+ years of administrative or project management experience supporting executive level staff.
• Demonstrated ability to multitask and meet consistent deadlines within multiple projects.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Create a positive working environment by contributing to a fully functioning office setting.
• Handle logistics of meetings and coordinate travel when necessary.
• Conduct research and prepare information for executive team consideration.

Skills

Strong organizational skills

Attention to detail

Ability to adapt to changing priorities

Effective communication

Problem-solving

Multitasking

Job description

Corporate Tools in Post Falls, Idaho is looking to add a new member to our Operations team to assist in all things related to supporting our fast-growing company. You are someone with a “can-do” attitude who responds to business needs with the ability to adapt to and embrace change, placing an emphasis on attention to detail and effective communication.

Along with providing support to our Operations Management team through completion of various tasks supporting business needs, occasional assistance in the support of our “work wherever” program will also be a part of your role. You are someone who thrives in a fast-faced environment and can help our organization continue to grow seamlessly!

This position is coded as “Hybrid” which means after initial training and on-boarding which will take place in office, occasional remote work is available. However, this role will be expected to continue to work in our Post Falls, Idaho office 3-4 days/week.

Wage

$20 / hour

• 100% employer-paid medical, dental and vision for employees
• Annual review with raise option
• 22 days Paid Time Off accrued annually, and 4 holidays
  • After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company—not accrued, not capped, take time off when you want
  • The 4 holidays are: New Year’s Day, Fourth of July, Thanksgiving, and Christmas Day
• Up to 6% company matching 401(k) with no vesting period
• Quarterly allowance
  • Use to make your remote work set up more comfortable, for continuing education classes, a plant for your desk, coffee for your coworker, a massage for yourself… really, whatever
• Open concept office with friendly coworkers
• Creative environment where you can make a difference
• No dumb benefits like free dog walking on the weekends that snobby hipster places have to make you feel cool, but mathematically won’t cost the company much money because you won’t use it
• Trail Mix Bar — oh yeah

Responsibilities

• Create a positive working environment by contributing to a fully functioning office setting through organization, communication, and time management.
• Handle logistics of meetings and conference calls and coordinate travel when necessary
• Conducts research, compiles data and prepares information for consideration and presentation by executive team in support of meetings or work projects.
• Acts as business partner in assisting department staff members in meeting deliverables on business matters and tracking department relevant data
• Coordination of meetings and company events from gathering talking points and creating agendas to scheduling and arranging meals, meeting spaces etc.
• Support the Human Resources team with our “Work Wherever” program by assisting with the coordination of shipping and receiving company equipment for employees
• Maintain company spreadsheets to ensure accurate and up to date reporting.

Requirements

• 3+ years of administrative or project management experience supporting executive level staff
• Strong organizational skills, attention to detail and ability to adapt to changing priorities based on organization needs
• Demonstrated ability to multitask and meet consistent deadlines within multiple projects
• Ability to maintain confidentiality of sensitive information and a professional attitude.
• Ability to clearly and effectively communicate with diverse audiences in professional manner
• Ability to solve problems and tailor to the the adapting needs of the company

Why Work Here

You’re more of a “behind-the-scenes” worker who thrives in a fast-paced environment with a variety of tasks and people requiring your assistance. You have excellent interpersonal skills that have allowed you to communicate with a variety of people, from clients and colleagues to vendors and executives. You find ultimate satisfaction in helping colleagues do their jobs better by supporting a variety of assignments that help move the organization forward.