Administrative Specialist - Onboarding & Compliance

First Responder Protective Services; Addison (TX); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Paid Time Off

8 paid company holidays off

401(k)

Medical insurance contribution

Job summary

First Responder Protective Services, Addison, TX, seeks an Administrative Specialist to support the corporate headquarters in-office. You will manage documents, onboarding, licensing tracking, and data entry, coordinating with employees and clients to keep processes moving smoothly.

The role emphasizes ownership, attention to detail, and effective communication. Candidates should be able to multitask in a fast-paced environment and work across multiple software platforms.

Qualifications

• 2+ years of administrative, office, HR support, or similar professional experience
• Strong computer skills, good knowledge of Google Workspace and Adobe PDF
• Strong proficiency with spreadsheets and electronic document management
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to manage multiple assignments and deadlines simultaneously
• Ability to work independently and follow projects through to completion
• Comfortable learning and working within multiple software platforms
• Ability to handle confidential employee and company information appropriately
• Professional demeanor when communicating with employees, applicants, clients, and management

Responsibilities

• Maintaining records, documents, both paper and electronic files
• Assisting with new-hire onboarding and employee paperwork
• Tracking licenses, certifications, expirations, training requirements, and other compliance documentation
• Entering and updating employee information in company systems
• Assisting with recruiting and applicant follow-up as needed
• Preparing, reviewing, and organizing spreadsheets, reports, and company documents
• Communicating professionally with employees, applicants, clients, and vendors by phone and email
• Assisting managers and directors with administrative projects and follow-up
• Monitoring outstanding paperwork and following up to ensure required information is received
• Maintaining accurate records and ensuring documents are properly filed and organized
• Assisting with scheduling, data entry, reporting, and general office administration
• Helping identify incomplete or inaccurate information and proactively working to resolve issues
• Providing additional administrative support to various departments as business needs require

Skills

Administrative experience

Written and verbal communication

Attention to detail

Organizational skills

Multitasking

Independent work

Tools

Google Workspace

Adobe PDF

Job description

First Responder Protective Services, Addison, TX, seeks an Administrative Specialist to support the corporate headquarters in-office. You will manage documents, onboarding, licensing tracking, and data entry, coordinating with employees and clients to keep processes moving smoothly.

The role emphasizes ownership, attention to detail, and effective communication. Candidates should be able to multitask in a fast-paced environment and work across multiple software platforms.