Administrative Specialist — Office & Reports

Daikin Comfort; Eagan (MN); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Life Insurance

401k

Paid Time Off

Job summary

Stevens Equipment Supply, a Daikin Industries company, seeks an Admin Assistant - 2 in Eagan, MN. The role supports a branch operations group with calendar, meetings, travel planning, and budget preparation while creating presentations and reports for department needs.

You will manage emails and phone communications, organize files, and process invoices, with day-one benefits for full-time staff. The position requires 2–4 years in customer service and 3+ years administrative experience.

Qualifications

• 2–4 years of experience in a customer service-related role
• 3+ years in an administrative role
• High School diploma and advanced education preferred

Responsibilities

• Provide varied complex and confidential administrative assistance
• Manage contact lists including phone and email
• Organize and maintain general and confidential files
• Create, update, and maintain electronic and hard copy documents/files
• Process invoices, A/P vouchers and expenses reports
• Prepare documents, filing and other general office duties as required.
• Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
• Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
• Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings
• Organize own work, set priorities, and meet critical deadlines
• Generate, analyze, and deliver various reports as required
• Assist with travel arrangements as needed
• Order and maintain supplies including office supplies, business cards, etc.
• Perform additional projects/duties to support ongoing business needs.

Skills

Customer Service

Time Management

Communication

Microsoft Office

Education

High School diploma or higher

Tools

Microsoft Office

Job description

Stevens Equipment Supply, a Daikin Industries company, seeks an Admin Assistant - 2 in Eagan, MN. The role supports a branch operations group with calendar, meetings, travel planning, and budget preparation while creating presentations and reports for department needs.

You will manage emails and phone communications, organize files, and process invoices, with day-one benefits for full-time staff. The position requires 2–4 years in customer service and 3+ years administrative experience.