ADMINISTRATIVE ASSISTANT - 2

Stevens Equipment Supply; Eagan (MN); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Benefits from day one

Training programs available

Growth opportunities

Global company backing by Daikin

Job summary

Stevens Equipment Supply in Eagan, MN, is seeking an Admin Assistant - 2 to support branch operations. The role manages calendars, meetings, travel, correspondence, and budgets while preparing presentations and reports.

The ideal candidate has 2–4 years in customer service and 3+ years in administration, with a High School diploma (advanced education preferred). Benefits available; fast-paced environment with growth opportunities.

Qualifications

• 2–4 years of experience in a customer service-related role.
• 3+ years in an administrative role.
• High School diploma; advanced education preferred.

Responsibilities

• Provide varied complex and confidential administrative assistance
• Manage contact lists including phone and email
• Organize and maintain files
• Create, update, and maintain documents
• Prepare documents and other general office duties
• Handle incoming/outgoing phones; relief receptionist at times
• Read memos and plan distribution
• Follow up on projects, transmit information, and schedule meetings
• Organize work, set priorities, meet deadlines
• Generate, analyze, and deliver reports
• Assist with travel arrangements as needed
• Order and maintain office supplies
• Coordinate onsite training/corporate events
• Perform additional projects to support needs

Skills

Customer service

Administrative support

Calendar management

Travel scheduling

Budgeting

Microsoft Office

Education

High School diploma

Advanced education preferred

Tools

MS Office

PowerPoint

Excel

Outlook

Job description

COME JOIN AN AMAZING TEAM! Stevens Equipment Supply, a member of Daikin Industries, is a wholesale distributor of equipment, parts, and supplies to industries including Residential and Light Commercial Heating & Air Conditioning, Hospitality and Refrigeration is seeking a skilled individual for our Admin Assistant - 2 position for our branch operations group, located in Eagan, MN. The Administrative Assistant provides support for the assigned department, including general office duties and customer service. Manages calendar, meetings, travel, correspondence, and budget. Develops and prepares presentations and reports. Ensures work aligns with business unit needs and objectives.

Why work with us?

• Benefits are effective on day one for all full-time direct hires
• Training programs are available to help guide team members and develop new skills
• Growth Opportunities - there is immense opportunities to grow your career
• You will be part of a Global Company - our family brands are backed by Daikin Industries, Ltd.

Position responsibilities may include:

• Provide varied complex and confidential administrative assistance
• Manage contact lists including phone and email
• Organize and maintain general and confidential files
• Create, update, and maintain electronic and hard copy documents/files
• Prepare documents, filing and other general office duties as required.
• Handle incoming and outgoing phones, correspondence. Relief receptionist at times.
• Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
• Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings
• Organize own work, set priorities, and meet critical deadlines
• Generate, analyze, and deliver various reports as required
• Assist with travel arrangements as needed
• Order and maintain supplies including office supplies, business cards, etc.
• Hospitality services coordinating onsite training/corporate events.
• Perform additional projects/duties to support ongoing business needs.

Nature & Scope

• Applies practical knowledge of job area typically obtained through advanced education and work experience
• Performs a range of straightforward assignments
• Works independently with general supervision
• Problems faced are difficult but not typically complex

Knowledge & Skills

• Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email
• Ability to effectively establish positive professional working relationships with internal, external customers and employees
• Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications
• Professional verbal and written communication skills including questioning and listening skills
• High level of attention to detail and accuracy; effective problem-solving skills
• Ability to multitask and work independently with little supervision
• Strong organizational and time management skills including effective prioritization skills
• Ability to use discretion and handle sensitive confidential information
• Positive, professional attitude, with ability to diffuse negative situations
• Professionalism – patience, poise, and tact
• Always displays confidence and control
• Ability to thrive in a faced paced, constantly changing environment
• Ability to apply strong work ethics and integrity on the job

Experience

• 2 – 4 years of experience in a customer service-related role
• 3+ years in an administrative role

Education/Certification

• High School diploma and advanced education preferred

People Management:

No

Physical Requirements / Work Environment

• Must be able to perform essential responsibilities with or without reasonable accommodations

Reports To

• Department Supervisor/Manager

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.

• The company offers a comprehensive benefit package. Benefits for employees include healthcare, dental, and vision insurance, life and long-term disability insurance, 401k and different types of paid time off.
• Pay rate range is $23.00/hour to $28.00/hour based on experience.