Administrative Specialist — Office Operations & Records

State of Arkansas; Batesville (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Job summary

The Administrative Specialist role at the State of Arkansas is a key support position handling a variety of office tasks to ensure efficient operations. You will support staff, manage communications, and maintain records in accordance with state policies.

You will draft documents, schedule meetings, and assist with customer service while upholding confidentiality and accuracy in data entry. This position requires multitasking and strong verbal and written communication skills.

Qualifications

• A high school diploma or equivalent is required.
• Ability to draft clear, concise, and professional correspondence.
• Experience handling sensitive and confidential information with discretion.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Answer phones, respond to emails, and manage office communications.
• Maintain physical and electronic filing systems and records.
• Draft and proofread memos, reports, and correspondence.
• Coordinate meetings, calendars, and travel arrangements as needed.
• Input and maintain data in databases and spreadsheets with accuracy.

Skills

Public interaction

Office organization

Data entry

Confidential information handling

Professional writing

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

PowerPoint

Job description

The Administrative Specialist role at the State of Arkansas is a key support position handling a variety of office tasks to ensure efficient operations. You will support staff, manage communications, and maintain records in accordance with state policies.

You will draft documents, schedule meetings, and assist with customer service while upholding confidentiality and accuracy in data entry. This position requires multitasking and strong verbal and written communication skills.