Administrative Specialist: Office Operations & Coordination

State of Arkansas; Magnolia (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Job summary

The State of Arkansas is seeking an Administrative Specialist who will provide essential administrative support across a department, ensuring efficient office operations and reliable service to agency staff and the public.

Responsibilities include coordinating meetings, maintaining records, drafting communications, and managing data in electronic systems. The role emphasizes accuracy, discretion, and proactive problem-solving within a state-government context.

Qualifications

• High school diploma or equivalent required and preferred experience with administrative duties.
• Ability to draft clear communications and maintain organized records.
• Proficiency with MS Office applications and standard office equipment.

Responsibilities

• Answer phones, respond to emails, and manage office communications.
• Maintain filing systems, physical and electronic, with proper organization.
• Draft and proofread memos, reports, and correspondence.
• Coordinate meetings and calendars for staff and leadership.
• Prepare agendas, take minutes, and track follow-up actions.
• Input and manage data in databases and spreadsheets, ensuring accuracy.
• Ensure supplies and materials are ordered to meet operational needs.

Skills

Verbal communication

Written communication

Phone etiquette

Data entry

Customer service

Office software

Record keeping

Problem solving

Time management

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Office equipment

Job description

The State of Arkansas is seeking an Administrative Specialist who will provide essential administrative support across a department, ensuring efficient office operations and reliable service to agency staff and the public.

Responsibilities include coordinating meetings, maintaining records, drafting communications, and managing data in electronic systems. The role emphasizes accuracy, discretion, and proactive problem-solving within a state-government context.