Administrative Specialist & Office Assistant — Onsite Portland

New System Laundry LLC; Portland (OR); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with employer matching

Paid time off

Onsite parking

Job summary

New System Laundry LLC in Portland, OR is seeking an Administrative Specialist / Office Assistant to support customer service, billing, and accounts payable/receivable on-site. The role requires meticulous data entry, strong MS Office skills, and a professional demeanor.

You will help maintain records, prepare invoices and reports, and cross-train on payroll and other office functions. The position is full-time, Monday–Friday, with a wage of $23–$27 per hour depending on experience, plus

Qualifications

• At least two years of relevant office administration, customer service, bookkeeping, or accounting support experience.
• Strong Microsoft Outlook, Word, and Excel skills.
• Accurate data entry, basic math, and attention to detail.
• Clear, professional verbal and written communication.
• Ability to organize priorities and work onsite in Portland.

Responsibilities

• Support customers: answer calls, respond to questions, and coordinate with teams.
• Maintain customer accounts: set up new accounts, update information, and manage billing details.
• Assist with accounts receivable: prepare invoices, enter payments, and follow up on balances.
• Assist with accounts payable: enter invoices, maintain records, and resolve discrepancies.
• Handle payments and deposits; manage remittance correspondence.
• Prepare reports and spreadsheets for sales, expenses, and payroll-related data.
• Keep records organized and assist with audits and confidential information.
• Provide administrative support and cross-train in payroll and other office functions.

Skills

Data entry

Attention to detail

Verbal communication

Written communication

Time management

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

10-key entry

Customer account software

Job description

New System Laundry LLC in Portland, OR is seeking an Administrative Specialist / Office Assistant to support customer service, billing, and accounts payable/receivable on-site. The role requires meticulous data entry, strong MS Office skills, and a professional demeanor.

You will help maintain records, prepare invoices and reports, and cross-train on payroll and other office functions. The position is full-time, Monday–Friday, with a wage of $23–$27 per hour depending on experience, plus