Administrative Specialist, Medical & Academic Front Office

University of California - Davis; Sacramento (CA); On-site; USD 43,000 - 61,000; Full time

Job summary

The University of California - Davis is seeking an administrative professional to support designated faculty with complex administrative tasks. Responsibilities include managing calendars, coordinating travel, updating CVs, and acting as a resource for faculty within the Neurology and Neurological Surgery departments.

The role emphasizes teamwork and professional service within a busy, on-site environment in Sacramento.

Qualifications

• High school diploma/GED or equivalent experience.
• Experience with front office management.
• Prior administrative support experience.
• Experience managing complex calendars, schedules, travel arrangements, coordinating logistics, and multiple projects simultaneously.
• Strong organizational and analytical skills to manage complex projects and events with competing deadlines.

Responsibilities

• Provide complex administrative support for designated faculty.
• Organize and manage the front office for both departments.
• Oversee Medical Staff Administration including credentialing and billing.
• Coordinate special projects and events as needed.

Skills

Front office management

Administrative support

Calendar management

Travel coordination

Communication skills

Organizational skills

Problem solving

Independent work

Medical terminology

Excel

Word

PowerPoint

Education

Bachelor's degree in related area

Tools

LAN/WAN

E-mail

Job description

The University of California - Davis is seeking an administrative professional to support designated faculty with complex administrative tasks. Responsibilities include managing calendars, coordinating travel, updating CVs, and acting as a resource for faculty within the Neurology and Neurological Surgery departments.

The role emphasizes teamwork and professional service within a busy, on-site environment in Sacramento.