Research Lab Administrative Specialist

University of California - Davis; Davis (CA); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Medical plans

Retirement plans

Paid holidays

Job summary

University of California - Davis is seeking an experienced Lab Administrative Coordinator to provide high-level coordination and administrative support to ensure efficient operation of laboratory research activities.

The role supports the Principal Investigator with scheduling, document preparation, and cross-project workflow management, requiring a foundation in biological sciences to review scientific materials.

Qualifications

• Bachelor's degree in biological sciences, life sciences, or a related field or equivalent combination of education and experience.
• Administrative experience supporting a laboratory, research, or academic environment.
• Experience managing complex calendars, coordinating meetings, and supporting executive-level scheduling needs.
• Experience reviewing, editing, or supporting preparation of scientific or technical documents (e.g., manuscripts, reports, protocols).
• Strong writing, proofreading, and document preparation skills for professional and technical materials.
• Proven ability to manage multiple priorities in a fast-paced environment and support projects with competing deadlines.
• Experience tracking project timelines, deliverables, or action items in research, academic, or professional setting.

Responsibilities

• Coordinate day-to-day operations in support of the PI, including managing schedules, meetings, and communications with research staff and collaborators.
• Review and edit scientific documents such as manuscripts, protocols, and reports, and provide concise summaries to support PI review.
• Assist with preparation and organization of research materials, presentations, and documentation.
• Support coordination of research projects by tracking action items, deadlines, and deliverables across team members.
• Facilitate communication within the laboratory to ensure alignment on priorities and timelines.
• Provide administrative oversight and guidance for general lab operations and processes.

Skills

Administrative experience

Calendar management

Editing documents

Scientific writing

Time management

Project tracking

Communication

Education

Bachelor's degree in biological/life sciences

Tools

EndNote

Zotero

Mendeley

Job description

University of California - Davis is seeking an experienced Lab Administrative Coordinator to provide high-level coordination and administrative support to ensure efficient operation of laboratory research activities.

The role supports the Principal Investigator with scheduling, document preparation, and cross-project workflow management, requiring a foundation in biological sciences to review scientific materials.