Administrative Specialist III - Frontline Admin & Events

University of Arkansas System Division of Agriculture; Fayetteville (AR); On-site; USD 28,000 - 36,000; Full time

Job summary

The Administrative Specialist III at University of Arkansas System Division of Agriculture serves as the first point of contact for the department, handling front-desk duties, inventory, travel and fleet support, and coordinating events.

Responsibilities include phone and email inquiries, copying, faxing, shredding, shipping/receiving, and assisting faculty, staff, and students; regular attendance and collegial relations are essential.

Qualifications

• The formal education equivalent of a high school diploma, plus three years of experience in a related field applicable to the work performed, is required.
• Completion of an associate degree may substitute for two years of the required experience.
• Preferred Qualifications: Experience with Workday or previous UA System applications.
• Knowledge, Skills & Abilities: Excellent communication and customer service skills; proficient with Microsoft Office and Adobe Creative Suite; ability to interact with a diverse population.

Responsibilities

• The Administrative Specialist III is the first point of contact for the departmental office and provides administrative support for the Department of Entomology and Plant Pathology.
• Manage departmental inventory and assist with travel and fleet management.
• Reception and clerical duties: answering phones, maintaining common areas, assisting with copying, faxing, and shredding; manage shipping and receiving and organize events like weekly seminars.
• Regular and non-disruptive attendance is essential; maintain collegial, harmonious relationships.

Skills

Communication

Customer Service

Office Administration

Education

High school diploma or equivalent

Associate degree substitute for two years experience

Tools

Microsoft Office

Adobe Creative Suite

Job description

The Administrative Specialist III at University of Arkansas System Division of Agriculture serves as the first point of contact for the department, handling front-desk duties, inventory, travel and fleet support, and coordinating events.

Responsibilities include phone and email inquiries, copying, faxing, shredding, shipping/receiving, and assisting faculty, staff, and students; regular attendance and collegial relations are essential.