Administrative Support Assistant III – Facilities Operations at University of Arkansas - Fayett[...]

Wayne State University; Fayetteville (AR); Hybrid; USD 39,930 - 43,923; Full time

Job summary

A major educational institution in Arkansas is seeking an Administrative Assistant for Facilities Operations. This position involves providing essential clerical support and customer service to ensure smooth office operations. Applicants must have a high school diploma and ideally possess clerical experience and proficiency in Microsoft Office applications. The role requires a strong ability to handle multiple tasks efficiently in a dynamic environment while maintaining effective communication and organizational skills. Salary ranges from $39,930 to $43,923, depending on experience.

Qualifications

• Formal education equivalent of a high school diploma.
• At least one year of clerical or administrative experience.
• Experience using Microsoft Office applications.

Responsibilities

• Provide front-line customer service and clerical support.
• Serve as a key contact for internal and external stakeholders.
• Support daily office operations and coordination efforts.

Skills

Customer service skills

Organizational skills

Time management

Interpersonal communication

Computer proficiency

Education

High school diploma

Tools

Microsoft Office

Job description

Overview

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The Administrative Assistant for Facilities Operations provides front-line customer service and essential clerical and administrative support to the Facilities Operations division. This position serves as a key point of contact for internal customers, external vendors, and campus stakeholders while supporting daily office operations, workforce coordination, and emergency response activities. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Responsibilities

• Provide front-line customer service and clerical support to the Facilities Operations division.
• Serve as a key point of contact for internal customers, external vendors, and campus stakeholders.
• Support daily office operations, workforce coordination, and emergency response activities.
• Maintain collegial, harmonious working relationships with colleagues and stakeholders.

Minimum Qualifications

• The formal education equivalent of a high school diploma

Preferred Qualifications

• At least one year of clerical or administrative experience
• Experience using Microsoft Office applications, including Word, Excel, and Outlook
• Experience in a facilities, operations, construction, or service-oriented environment

Knowledge, Skills, and Abilities

• Recordkeeping and filing procedures
• Basic arithmetic and data entry
• Basic grammar, spelling, and business correspondence
• Computer systems and standard office software applications
• Strong organizational and time-management skills
• Effective customer service and interpersonal communication skills
• Proficiency with standard office equipment such as multi-line phones, copiers, scanners, and printers
• Ability to communicate effectively both orally and in writing
• Ability to analyze documents for compliance with established procedures and guidelines
• Ability to conduct basic research and compile information into report format
• Ability to establish, maintain, and update filing systems
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
• Ability to respond calmly and effectively during emergencies and high-pressure situations
• Basic understanding of Microsoft Office products such as email, spreadsheet

Salary Information

$39,930 - $43,923; Commensurate with education and experience

Required Documents to Apply

• Cover Letter/Letter of Application, Resume

Optional Documents

• License or Certificate (see special instructions for submission instructions), Proof of Veteran Status

Recruitment Contact Information

Caitlin Hughes, Strategic Talent Acquisition Specialist, [e-mail]

Please do not send to listed recruitment contact.