Administrative Specialist: Office Ops & Scheduling

State of Arkansas; Hot Springs (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Paid state holidays

Maternity leave

Job summary

State of Arkansas seeks an Administrative Specialist to provide key office support within an assigned department. Duties include answering phones, managing schedules, drafting communications, maintaining files, and assisting with customer service to support agency staff and programs.

The role requires a high school diploma, strong computer skills with Microsoft Office, clear enunciation, and excellent written and verbal communication.

Qualifications

• High school diploma or equivalent required.
• Experience or education may be substituted per qualifications review committee.
• Extensive computer work using Microsoft Office Suite.

Responsibilities

• Answer phones, respond to emails, and manage office supplies.
• Maintain filing systems (physical and electronic).
• Draft and proofread internal and external communications.
• Coordinate meetings and calendars for staff and leadership.
• Prepare agendas, take minutes, and track follow-ups for meetings.
• Input and maintain data in records, databases, and spreadsheets.
• Ensure supplies are ordered and available to meet needs.

Skills

Verbal communication

Written communication

Organization

Customer service

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

State of Arkansas seeks an Administrative Specialist to provide key office support within an assigned department. Duties include answering phones, managing schedules, drafting communications, maintaining files, and assisting with customer service to support agency staff and programs.

The role requires a high school diploma, strong computer skills with Microsoft Office, clear enunciation, and excellent written and verbal communication.