Administrative Specialist III

MaineHealth; Westbrook (ME); Hybrid; USD 32,000 - 44,000; Full time

Job summary

MaineHealth is seeking an Administrative Specialist III to coordinate the daily activities of the assigned department and administrative operations for more than one executive, while working closely with management and departmental staff. You will prepare correspondence, reports, and other documents, make travel arrangements, and manage schedules and calendars, and administer budgets.

The role requires four years of administrative support experience and advanced Microsoft Office skills.

Qualifications

• Education: High School diploma or GED preferred.
• Experience: Four years of experience in an administrative support role required.
• Advanced Microsoft Office skills.

Responsibilities

• Coordinate the daily activities of the assigned department and administrative operations for more than one executive.
• Prepare correspondence, reports, and other documents.
• Make travel arrangements.
• Manage schedules and calendars.

Skills

Administrative experience

Scheduling

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Description

Clerical/Administrative Support (Hybrid)

Req #: 91449

Summary

The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.

Required Minimum Knowledge, Skills, And Abilities (KSAs)

• Education: High School diploma or GED preferred.
• License/Certifications: N/A
• Experience: Four years of experience in an administrative support role required.
• Additional Skills/Requirements Required: Advanced Microsoft Office skills.
• Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $23.38to $31.63 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact [e-mail]

Hiring Scam Alert

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to [e-mail].

Notice Regarding Maine Employer Surveillance Statute

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.